Office Operations Assistant

Rehill Services; Mississauga; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local service provider in Mississauga is seeking a detail-oriented and organized Office Assistant to provide administrative support. You will manage front desk operations, assist with customer inquiries, and maintain filing systems. The ideal candidate has strong organizational skills, proficiency in Microsoft Office, and previous clerical experience. This is a full-time, permanent role offering $17.20 per hour, with an expected 40 hours of work per week.

Qualifications

• Detail-oriented and organized with strong attention to detail.
• Excellent communication skills and customer service aptitude.
• Ability to prioritize tasks efficiently.

Responsibilities

• Greet visitors and manage front desk operations.
• Answer and direct incoming calls professionally.
• Perform data entry and maintain filing systems.
• Assist in calendar management and scheduling.
• Provide customer support and resolve inquiries.

Skills

Proficient in Microsoft Office Suite

Strong computer literacy

Excellent organizational skills

Effective time management skills

Bilingual abilities

Previous experience in clerical roles

Knowledge of phone etiquette

Familiarity with receptionist duties

Typing proficiency

Personal assistant experience

Tools

QuickBooks

Google Workspace

Job description

Job Summary

We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role involves a variety of tasks including managing front desk duties, handling multi-line phone systems, and assisting with customer service inquiries. The Office Assistant will work closely with other staff members to maintain a productive work environment.

Duties

• Greet visitors and manage front desk operations, ensuring a welcoming atmosphere
• Answer and direct incoming calls using multi-line phone systems with professionalism
• Perform data entry tasks accurately and efficiently
• Maintain organized filing systems for easy retrieval of documents
• Assist in calendar management, scheduling appointments, and coordinating meetings
• Provide customer support by addressing inquiries and resolving issues promptly
• Utilize QuickBooks for basic bookkeeping tasks as needed
• Support office management functions including inventory tracking and supply ordering
• Conduct proofreading of documents to ensure accuracy and clarity
• Collaborate with team members on various administrative projects as required

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
• Strong computer literacy with the ability to quickly learn new software applications
• Excellent organizational skills with a keen attention to detail
• Effective time management skills to prioritize tasks efficiently
• Bilingual abilities are a plus for enhanced communication with diverse clients
• Previous experience in clerical or administrative roles is preferred
• Knowledge of phone etiquette and customer service best practices
• Familiarity with dental or medical receptionist duties is advantageous
• Typing proficiency for efficient data entry tasks
• Personal assistant experience is beneficial for managing executive schedules

Join our team as an Office Assistant where you can contribute your skills while growing in a supportive environment. We look forward to welcoming a dedicated professional who values organization and customer service excellence.

Job Types: Full-time, Permanent

Pay: $17.20 per hour

Expected hours: 40 per week

Work Location: In person