Office Manager, Vaughan

Niagara University; Brossard; On-site; CAD 50,000 - 70,000; Full time

Job summary

A private educational institution in Ontario is seeking an experienced Office Manager. This role involves overseeing office operations, coordinating events, and providing support to the leadership team. The ideal candidate should have strong communication skills, experience in office management, and familiarity with budget tracking. Opportunities for professional development are included in this growth-oriented position.

Qualifications

• A minimum of four years of office coordination or management experience is required.
• Experience in an educational setting is preferred.
• Ability to learn new software programs.

Responsibilities

• Oversee office administrative procedures.
• Manage and coordinate events for the campus.
• Create and monitor databases for operations.
• Provide support for members of the leadership team.

Skills

Strong verbal and written communication

Budget tracking experience

Organizational skills

Office management skills

Ability to work with diverse stakeholders

Education

College Diploma or Bachelor's degree

Tools

Microsoft Office

Google products

Job description

Job Description

Job Description

Niagara University Ontario – Who are we?

Niagara University is a private Catholic institution with a proud tradition of a binational presence with campuses located in Vaughan, Ontario, and Lewiston, New York. As a private Catholic institution founded in 1856, Niagara University has had an educational presence in the Greater Toronto area for over 40 years with a proud tradition of graduating outstanding students who go on to serve the GTA in many leadership positions.

Strategically situated in Vaughan, Ontario, the campus provides convenient access for staff and students across the Greater Toronto Area. The modern facilities create an engaging learning environment designed to support professional development across multiple disciplines.

Our Vaughan location offers significant advantages for both students and employees :

• Centrally positioned in the GTA with excellent highway and public transit access
• Proximity to York Region and Toronto's diverse business community, creating rich networking and employment opportunities
• Located in one of Canada's fastest-growing municipalities, with ongoing development and investment
• Access to the cultural diversity and amenities of the Greater Toronto Area
• Connection to industry leaders across multiple sectors, facilitating research partnerships and experiential learning
• Part of the innovation corridor that stretches throughout Southern Ontario

Academic Programs

Niagara University offers the following programs at our Vaughan campus :

• Bachelor of Education (BPS / BEd)
• Master of Educational in Leadership (MED)
• Fully online
• Master of Business Administration (MBA)
• Master of Science in Information Security and Digital Forensics (ISDF)
• Master of Science in Criminal Justice Administration (CJA)
• Master of Arts in Disaster / Emergency Management and National Security (DEM)

Niagara University Ontario emphasizes a values-based approach to education, combining rigorous academic standards with a commitment to developing professionals who are prepared to make meaningful contributions to their communities.

Student Experience

Students benefit from small class sizes, personalized attention from faculty, and strong connections to employers and institutions throughout Ontario. The university maintains a supportive community atmosphere that encourages professional growth and networking opportunities across industries. With a year over year graduation rate of 93%, NUO is a leader in post‑graduate career advancement education.

Join our team, we are now searching for :

Office Manager

We are seeking an experienced office manager, this role offers :

• A growth‑oriented position with opportunities to support the recruitment strategy for our expanding Ontario campus
• Leadership potential for the right candidate to develop innovative processes for office coordination and management in addition to budget accountability and tracking
• Collaboration with academic and administrative departments to support all facets of campus operations
• Professional development opportunities within a supportive institutional environment
• The opportunity to make a meaningful impact on our growing campus community

The ideal candidate brings proven experience in planning and oversight of office operations. Experience within the Ontario education sector is preferred but not required. You are quick learner and eager to contribute and support to the Niagara University in Ontario leadership team. You are team oriented, and value learning and supporting students to reach their educational goals.

Working at Niagara University Ontario means becoming part of an institution dedicated to transforming lives through education. Our faculty and staff play a vital role in preparing the next generation of leaders for Ontario's schools, businesses, and community organizations.

NIAGARA UNIVERSITY JOB DESCRIPTION

Under general supervision, the Office Manager will provide administrative support for Niagara University in Ontario campus, including support for members of the leadership team, ensuring that operational information and materials are maintained accurately and reports and services are performed and delivered with high quality, attention to detail, accurately and in a timely manner. This position reports to the Dean and Campus Principal.

ESSENTIAL DUTIES

• Oversee, coordinate and manage office administrative procedures and review, evaluate and implement new procedures.
• Coordinate and plan for office services, such as equipment, supplies, forms, parking, maintenance scheduling, and security services coordination.
• Manage and coordinate events, including but not limited to graduation, special partnership events, and community partners use of campus space and more.
• Oversee on‑boarding of new staff and faculty, including student workers, managing allocation of workspaces and distribution of IT equipment, ID cards, parking passes,
• Create, update and monitor databases in support of the Vaughan campus operations including course scheduling system and invoice processing system.
• Oversee administrative operations related to budgeting, contracting and project planning and management processes.
• Maintain inventory and budgetary controls, by monitoring departmental budget, ensuring that campus expenses are appropriately registered.
• Establish work priorities and ensure deadlines are met and university procedures are
• Responsible for upkeep and maintenance of office supplies, including marketing materials with direction from Director of Graduate Recruitment and
• Process and monitor invoices and follow up as
• Support coordination of events, g., commencement, President's functions, staff and faculty meetings in collaboration with other staff.
• Carry out administrative activities associated with university admissions, as needed and
• Administrative support for members of the campus leadership team (e.g., coordinating meetings and travel).
• Communicate important campus operation information to faculty, staff, students, and vendors, such as opening and closing dates for holiday breaks, building maintenance,
• Receive, organize, and distribute campus mail / parcels
• Coordinate routine campus maintenance, e.g., painting, minor repairs in collaboration and direction from Director of OSAP, Student Record, IT and Operations.
• Gather data and prepare special reports and correspondence as needed or assigned.
• Adhere to all university policies and
• Maintain confidentiality of information (including but not limited to student and employee personal information, student grades, etc.), both during and after their employment with the University. Any question regarding the confidentiality of material should be referred to the supervisor. Any violation shall subject the employee to disciplinary action, up to and including termination of employment.
• A demonstrated commitment to values consistent with the Catholic and Vincentian traditions of the University.
• Oversight of the appropriate use of the university's social / commercial space (community use, event coordination etc.)
• Other duties as

DESCRIPTION :

• 80% Management of campus, as outlined above
• 20% Tasks assigned by Vaughan campus leadership team

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES :

• Strong verbal and written communication
• Computer literate, including Microsoft Office, Google products, Gmail, , and ability to learn new computer software programs.
• Strong ability to create and manage database and excel
• Excellent organizational skills and attention to
• Budget tracking / invoicing / projection experience with desire to enhance budgeting
• Strong communication skills, ability to work productive with a range of stakeholders, including staff, faculty, external vendors.
• Ability to perform all essential job functions accurately with minimal direct
• Ability to display sound judgment to ensure timely processing and completion of assigned tasks.
• Office management skills with the ability to work independently and accept
• Ability to be flexible and cordial to all visitors and customers and maintain

QUALIFICATION STANDARDS :

• College Diploma, or equivalent Bachelor's degree preferred.
• A minimum of four years of experience performing similar office coordinator, administrator or manager tasks is required.
• Prior work experience in an educational setting is
• A valid Canadian driver's license may be required that satisfies both University and insurance company underwriting rules and regulations for driving a motor vehicle.