Office Manager and Executive Support Lead

Alpine; Delta; On-site; CAD 70,000 - 80,000; Full time

Job summary

A dynamic office management firm is seeking an Office Manager & Executive Support Lead in Delta. This full-time role demands an organized individual with over 5 years of executive support experience. Responsibilities include managing office operations, enhancing the receptionist function, and providing high-level support to senior leaders. Ideal candidates will thrive in fast-paced environments and demonstrate strong communication, time management, and Microsoft Office skills, while also maintaining discretion in all matters.

Qualifications

• 5+ years of experience in supporting Executive level and Office environment is required.
• Strong organizational and time management skills; you thrive in organized chaos.
• Excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Manage daily office operations, systems, and processes.
• Ensure a warm, professional, and welcoming environment.
• Provide high-level support to senior leaders.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office proficiency

Emotional intelligence

Discretion

Job description

Posted Monday, January 12, 2026 at 11:00 AM

Title: Office Manager & Executive Support Lead
Status: Full Time
Salary: $70,000 - $80,000
Location: In-Office role at the Delta head office

Overview

If you’re the kind of person who notices what’s missing, anticipates what’s next, and genuinely enjoys being the steady force behind a great workplace, this role was made for you. We’re looking for an Office Manager & Executive Support Lead who will be the heartbeat of our office. This role brings together executive-level administrative support, office operations leadership, and front-of-house oversight. You’ll be the connector, the person who keeps leaders focused, the office running smoothly, and the first impression; consistently professional and welcoming. This is a role for someone who enjoys variety, values discretion, and takes true ownership of their work.

What You’ll Do

Office Management & Operations

You’ll own the day-to-day rhythm of the office and ensure everything runs seamlessly by:

• Managing daily office operations, systems, and processes
• Overseeing vendors, suppliers, building management, and service providers
• Managing office budgets, supplies, invoices, and approvals
• Creating, improving, and documenting office procedures and workflows
• Coordinating internal meetings, events, and special initiatives
• Serving as the go-to person for office-related questions and problem solving

Reception & Front-of-House Leadership

You’ll ensure our first impression is always a great one by:

• Managing and supporting the receptionist/front desk function
• Setting and maintaining service standards for a warm, professional, and welcoming environment
• Overseeing reception scheduling, coverage, and daily workflow
• Ensuring visitors, clients, and employees feel supported from the moment they arrive

Executive & Leadership Support

You’ll provide high-level support to senior leaders by:

• Proactively managing complex calendars, meetings, and shifting priorities
• Preparing executive correspondence, presentations, reports, and briefing materials
• Coordinating travel arrangements, expenses, and follow-ups
• Acting as a trusted gatekeeper and point of contact for internal and external stakeholders
• Handling sensitive and confidential information with discretion and professionalism
• Anticipating needs, flagging risks, and solving issues before they escalate

Who You Are

You’re organized, dependable, and calm under pressure and people trust you because you follow through. You bring:

• 5+ years of experience in supporting Executive level and Office environment is required
• Strong organizational and time management skills; you thrive in organized chaos
• Excellent written, verbal, and interpersonal communication skills
• High attention to detail, sound judgment, and strong follow through
• Confidence working directly with senior leaders and leadership teams
• A proactive, ownership-driven mindset, you don’t wait to be asked
• High emotional intelligence and the ability to handle confidential matters with discretion
• Strong proficiency with Microsoft Office
• Must be able to pass and obtain all the required security clearances during the length of employment.

We are an equal opportunity employer and welcome applications for all who are eligible to apply. We value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued and respected. Due to the nature of our services, some of our positions require a security clearance and/or a criminal and credit check. If you are a successful candidate, you may be asked to consent to a background check and security clearance. For positions with access to financial data or funds, your credit must be in good standing. Eligibility to Work in Canada: It’s important that you are legally eligible to work in Canada at the time an offer of employment is made. You may be requested to provide proof of eligibility at that time.