Office Manager

Insight Service Solutions; Winnipeg; On-site; CAD 55,000 - 65,000; Full time

Job summary

A growing company in Winnipeg seeks an Office Manager to oversee administrative operations with a strong emphasis on full-cycle accounting. The ideal candidate will have at least 3 years of experience in a similar role, excellent time management, and organizational skills. Benefits include health and wellness coverage, opportunities for growth, and a supportive team environment.

Benefits

In House Health and Wellness Benefits after 3 Months

Supportive leadership and team environment

Opportunities for growth as the company expands

Awesome team events

Qualifications

• 3 years in an office manager, bookkeeper, or operations support role.
• Proven office management experience.
• Experience in payroll, HR admin, or vendor management is an asset.

Responsibilities

• Oversee day-to-day office operations with a focus on full-cycle accounting.
• Prepare and process bi-weekly payroll and manage employee onboarding.
• Ensure filing systems are maintained and handle customer inquiries.

Skills

Attention to detail

Time management

Organizational skills

Communication skills

Multitasking

Computer savvy

Tools

QuickBooks Online

Google Drive

Job description

Are you highly organized detail-oriented and capable of managing both administrative and accounting responsibilities

Can you focus on the important tasks and deliver consistent results while balancing all sorts of critical administrative tasks

Do you wish to be a part of a growing company that will challenge your skills and help you develop further

Do you have strong accounting skills

Position Overview :

Reporting directly to the Director of Administration the Office Manager will be responsible for overseeing the day-to-day administrative operations of the office with a strong emphasis on full-cycle accounting . This individual will serve as the organizational hub ensuring efficient workflow compliance with internal processes and high standards of accuracy and professionalism.

Company- About Us :

We are two fast-growing and passionate service companies based in Winnipeg!

Integrity Painting delivers high-quality residential and commercial painting services - including interior and exterior painting repainting stucco repair and more.

Insight Service Solutions Inc . is a leader in exterior building maintenance offering everything from window and pressure washing to dryer vent cleaning for commercial and residential clients.

Our team takes great pride in the work we do. We operate in a fun fast-paced and high-performance culture. Our office team includes 13 dedicated individuals and during peak season we grow to over 60 team members working in the field. Were always looking for awesome people to join us and grow with our companies!

Visit us at and to learn more about us.

Position Type : Full time Monday Friday 8 : 00am 4 : 30pm

What We Offer- Benefits of this role :

• In House Health and Wellness Benefits after 3 Months
• Supportive leadership and team environment
• Opportunities for growth as the company expands
• A role where your ideas and contributions truly matter
• Awesome team events

Are you an experienced office manager that is looking :

• To help lead the administration of a growing company
• To be a part of a team that values the detail and thoroughness you bring
• To operate in a company that gets excited about good procedures that help deliver exceptional results
• To be a valued part of an office team in a strong performance culture of passionate people

Description of Duties :

Full Cycle Accounting :

• Perform accounts payable; entry into QBO processing of invoices and payments
• Managing accounts receivable; overseeing customer collections
• Reconcile bank statements and credit cards
• Prepare and post journal entries
• Maintain accurate financial records in QuickBooks Online

Payroll & Payments :

• Prepare & Process Bi-weekly payrolls for 2 companies (35 employees) (6 employees)
• Entering employee information and payroll data into the system. Calculating payable hours commissions bonuses taxes and deductions.
• Employee onboarding; Setup of new employees ROES T4s
• Plan and schedule vendor and contractor payments
• Track and report job costs and project-related expenses
• Key holder responsibilities for office and banking.

Administrative :

• Ensure filing systems are maintained and current
• Handle customer inquiries and complaints
• Provide administrative support across departments including document preparation scheduling filing and other tasks as required
• Application and management of employee clearances and training records
• Onboard new employees and assist with HR-related documentation
• Juggle multiple priorities and step in to help where needed

Skills & Requirements :

• 3 years in an office manager bookkeeper or operations support role
• Proven office management or administrative experience
• Strong attention to detail with a mind for both numbers and organization
• Excellent time management skills and ability to multitask and prioritize work
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in Microsoft Office Google Drive : Sheets & Docs
• Knowledge of accounting data and administrative management practices and procedures
• Ability to work independently as well as part of a team
• Computer savvy and able to quickly learn new software
• Experience in a service-based business or trades environment is an asset
• Beneficial if youve worked in payroll HR admin or vendor management

Proficiency in the following computer systems is preferred :

• Quickbooks Online- including payroll processing (Required)
• Google Drive : Including Sheets Docs and drive organization (Required)
• Quickbooks time
• Smart Service and / or Aspire
• Dext
• Jobber

Application : If this sounds like you please attach your cover letter and resume and let us know why you think this job is for you and why youd be a great fit for our team!

Compensation : $55000.00 - $65000.00 per year

What a beautiful SIGHT!

Seeing a Team come together and rally to get a job done is what we love. We know that creating an amazing team and company culture does not happen by chance but instead is intentionally created and developed over time. That is why we are looking for people who are : Humble enough to admit fault and ask questions Tenacious enough to try and find a way to get the job done and love Teamwork .

If you love teamwork clean spaces and find yourself wondering Why doesnt somebody clean that We have a job for you! Spend your days working outside getting fresh air and enjoying the satisfaction of seeing instant results. Everyday we uncover the beauty thats already there. From cleaning windows to pressure washing we are making Winnipegs Skyline Shine!

Come work with us : )

Member businesses are independently owned and operated. Your application will go directly to the member business and all hiring decisions will be made by the management of that business. All inquiries about employment at these businesses should be made directly to the business location and not to the International Window Cleaning Association.

Required Experience :

Key Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 55000 - 65000

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