Office Manager

Indigenous Perspectives Society; Vancouver; On-site; CAD 59,000 - 67,000; Full time

Job summary

An established industry player is seeking a dedicated Office Manager to oversee the Child Safety program. This role involves managing administrative staff, ensuring effective operations, and providing leadership in a supportive environment. The ideal candidate will possess strong organizational and conflict resolution skills, along with a diploma in business or administration. Join a team committed to enhancing the well-being of Indigenous children and families while enjoying a competitive salary and comprehensive benefits package. This is a fantastic opportunity to make a meaningful impact in the community.

Benefits

Medical and Dental Benefits

Extended Health

Group Life Insurance

Three Weeks of Vacation

Public Service Pension Plan Membership

Access to Cultural and Counseling Resources

Qualifications

• Minimum five years of progressive administrative experience required.
• At least one year of supervisory experience with leadership training.

Responsibilities

• Supervise administrative services and staff for Child Safety program.
• Manage financial administrative functions and ensure building safety.

Skills

Organizational Skills

Conflict Resolution

Leadership

Relational Engagement

Education

Diploma in Business or Administrative Field

Tools

Windows-based Applications

Job description

Position: Office Manager

Status: Permanent Full-time

Department: Child Safety

Location: 2020 Yukon Street, Vancouver BC

Classification: Grid 15 – Delegated

Salary: $2,262.06 to $2,558.50 bi-weekly

About VACFSS

At VACFSS, we uphold the rights, safety, well-being, and spirit of Indigenous children and families. We aim to eliminate oppression, discrimination, and marginalization within our community. We value the inherent wisdom, capacity, and resourcefulness of our community in designing programs and services to care for our children and families. We are committed to developing innovative Indigenous programs and services in collaboration with our community members and partner agencies.

Key Benefits

• Engage in restorative child welfare practice with Vancouver’s Indigenous community
• Competitive salary of $59,015.56 – $66,749.47 annually plus comprehensive benefits
• Membership in the Public Service Pension Plan

Job Summary

Reporting to the Director of Operations and Community Engagement, we seek a motivated Office Manager for the Child Safety program. Responsibilities include managing administrative support staff, overseeing work assignments, responding to crises, and supporting interventions. The role requires knowledge of related program practices, effective teamwork, leadership, organizational, and interpersonal skills.

Key Duties

• Supervise administrative services and staff
• Manage financial administrative functions for Child Safety
• Participate in OSH meetings, document minutes, and handle OSH-related tasks
• Ensure building safety, maintenance, and supplies, including PPE
• Provide cross-coverage for the administrative team during leave periods

A detailed position profile will be provided during the interview process.

Key Competencies

• Relational Engagement
• Leadership
• Collaborative Planning and Decision Making
• Emotional Competency
• Resilience
• Cultural and Spiritual Expression

Qualifications

• Diploma in a business or administrative field
• At least one year of supervisory experience with leadership training
• Minimum five years of progressive administrative experience
• Proficiency in Windows-based applications
• Strong organizational and conflict resolution skills
• Experience in nonprofit organizations (preferred)
• Experience with MCFD MIS and DTS systems (preferred)

Additional Notes

• Union membership required
• Open to applicants of all genders
• Remote work is not available

Benefits

In addition to a competitive salary, benefits include medical, dental, extended health, group life, three weeks of vacation, the VACFSS flex program, Public Service Pension Plan membership, and access to cultural and counseling resources.

Application Process

Applications from qualified candidates, including those with experience in MCFD or delegated agencies, are welcome. An eligibility list may be established. Preference may be given to Indigenous candidates as per Section 41 of the Human Rights Code. Only shortlisted candidates will be contacted.