Office Manager

Essential HR; Toronto; Hybrid; CAD 60,000 - 68,000; Full time

Job summary

A growing landscaping company in Toronto is seeking a Senior Office Manager to oversee office operations for two field-based businesses. The ideal candidate will have over 5 years of experience in administrative roles and a strong background in payroll coordination. This full-time position offers a salary range of $60,000 to $68,000, along with a Health Spending Account and opportunities for career growth in a stable, supportive environment.

Benefits

Health Spending Account

Direct access to leadership

Opportunity to build and improve systems

Qualifications

• 5+ years of experience in an Office Manager or similar role.
• Confident and proactive in managing competing priorities.
• Experience supporting leadership teams effectively.

Responsibilities

• Manage day-to-day office operations and communications.
• Audit timesheets and prepare payroll inputs.
• Coordinate vendors and maintain systems.

Skills

Experience in landscaping, construction, trades, or field-based services

Strong background in payroll coordination

Proficient in Microsoft Office

Advanced proficiency with Apple products

Experience with project management tools

Time tracking or payroll system knowledge

Tools

Asana

CRM systems

Job description

About Us

Curbz Landscaping and Suite Pea Gardenscaping are established, growing landscaping companies serving residential clients across the Greater Toronto Area.

Our teams specialize in high-quality landscape design, construction, and maintenance. We take pride in delivering reliable, professional service through strong client relationships, operational excellence, and a hands-on leadership style.

We are owner-led businesses with a close-knit team culture, direct communication, and a strong commitment to continuous improvement. As we continue to grow, we are investing in our internal systems and people to ensure the business remains sustainable, organized, and a great place to work.

Role Overview

We are hiring a senior-level Office Manager to support two growing field-based businesses: Curbz Landscaping and Suite Pea Gardenscaping.

This is a high-impact, career role for someone who thrives in busy operational environments and enjoys being the central hub that keeps people, systems, and processes running smoothly.

You will sit at the intersection of operations, people administration, and internal systems, ensuring that nothing falls through the cracks as the business runs at full speed. This role suits someone who is confident, proactive, highly organized, and comfortable taking ownership in a fast-paced, sometimes chaotic environment.

What You’ll Do

• Act as the primary internal point of accountability for office operations and administrative compliance.
• Manage day-to-day office operations and communications
• Audit timesheets and prepare payroll inputs
• Run onboarding and offboarding processes
• Maintain employee records and HR administration
• Coordinate vendors, landlords, IT, and service providers
• Maintain systems (LMN, Asana, CRM, Google Drive, devices)
• Enforce administrative standards and deadlines
• Support two companies with clean coordination

What We’re Looking For

Required

• 5+ years of experience in an Office Manager, Operations Coordinator, or Senior Administrative role
• Experience in landscaping, construction, trades, or field-based services
• Strong background in payroll coordination and timesheet management
• Advanced proficiency with Apple products (Macs, iPhones, iPads)
• Proven experience supporting leadership teams and managing competing priorities independently
• Strong working knowledge of:
  • Microsoft Office (Word, Excel, Outlook)
  • Google Workspace / G Suite
• Experience with:
  • Project management tools (Asana or similar)
  • CRM systems
  • Time tracking or payroll system

Preferred

• 7–10+ years in a senior office/operations role
• Experience in owner-led or entrepreneurial environments
• Familiarity with LMN or job-costing software
• Payroll or HR certification (asset)

What We Offer

• A senior, career-level role with real ownership and visibility
• Stable, full-time, year-round employment
• Health Spending Account
• Direct access to leadership and meaningful influence over how the business operates
• Opportunity to build and improve systems, not just maintain them
• A supportive, practical, no-corporate-bureaucracy environment
• The chance to make a measurable impact in a growing business

Work Details

• Full-time, permanent, year-round
• In-office role based in East York, Toronto; opportunity for hybrid in the future
• Standard business hours; busy seasons may require flexibility
• Salary $60,000- $68,000

Please submit your resume and cover letter below. Applications will be reviewed on a rolling basis.

Accommodations are available on request for candidates taking part in the selection process; please let us know if you require a specific accommodation.