office manager

OMEGA SOFTWARE SERVICES LTD.; Toronto; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading software services company in Toronto is looking for an Administrative Coordinator to implement and evaluate administrative procedures. The candidate will train staff, oversee office procedures, and ensure deadlines are met in a fast-paced environment. Ideal candidates have strong interpersonal skills, organizational abilities, and experience working in an administrative role. This position requires a high school diploma and offers a permanent, part-time role (30 hours per week).

Qualifications

• 1 to 2 years of experience in an administrative role.
• Permanent position in a fast-paced environment.
• Must work 30 hours per week.

Responsibilities

• Implement and review administrative procedures.
• Delegate tasks and establish work priorities.
• Prepare operating budgets and maintain inventory controls.
• Train office support staff.
• Resolve conflict situations in the office.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Ability to multitask

Time management

Team player

Education

Secondary (high) school graduation certificate

Job description

Education

• Secondary (high) school graduation certificate

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Team player

Experience

• 1 year to less than 2 years
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 30 hours per week