office manager

Surrey Immigration Consultancy; Surrey; On-site; CAD 30,000 - 45,000; Full time

Job summary

A local consulting firm in Surrey is seeking an Administrative Assistant to handle various office responsibilities, including procedure evaluation, budget management, and data entry. The ideal candidate will have 1-2 years of experience and a high school graduation certificate. Excellent English communication skills are required, and work will be conducted on-site without remote options.

Qualifications

• 1-2 years of experience in administrative roles required.
• Fluency in English is mandatory.
• Experience with data management and office systems is preferred.

Responsibilities

• Review administrative procedures.
• Establish priorities and ensure compliance.
• Manage budget and inventory.
• Perform data entry and report preparation.
• Coordinate office services and consultations.

Skills

Administrative procedure evaluation

Budget preparation

Data entry

Customer service

Office procedure coordination

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages
English

Education
Secondary (high) school graduation certificate

Experience
1 year to less than 2 years

Location
On site — Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Schedule and confirm appointments
• Oversee development of communication strategies
• Determine and establish office procedures and routines
• Arrange and co-ordinate seminars, conferences, etc.
• Organize staff consultation and grievance procedures
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Provide customer service
• Order office supplies and maintain inventory
• Record and prepare minutes of meetings, seminars and conferences
• Oversee the analysis of employee data and information
• Set up and maintain manual and computerized information filing systems

Employment groups and EEO

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

• Support for persons with disabilities — Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Support for newcomers and refugees — Does not require Canadian work experience
• Support for youths — Provides awareness training to employees to create a welcoming work environment for youth
• Support for Veterans — Provides awareness training to employees to create a welcoming work environment for Veterans
• Support for Indigenous people — Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
• Support for mature workers — Provides staff with awareness training to create a welcoming work environment for mature workers
• Supports for visible minorities — Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities