office manager

Government of Canada - Central; Oshawa; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A government agency in Canada is seeking an administrative professional to manage procedures and support staff. Responsibilities include implementing administrative strategies, supervising a small team, and coordinating office services in a hybrid work environment. Candidates should have strong communication skills and a secondary school graduation certificate. Experience with various software tools is essential.

Qualifications

• 1 year to less than 2 years experience in a relevant field.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.
• Administer policies related to information access and privacy.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Ability to multitask

Adaptability

Team player

Education

Secondary (high) school graduation certificate

Tools

Adobe Photoshop

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Database software

Google Drive

Spreadsheet

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Hybrid

Work must be completed both in person and remotely.

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Oversee payroll administration

Supervision

• 3-4 people

Experience and specialization

• Electronic mail
• Adobe Photoshop
• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Google Drive

Additional information

• Work conditions and physical capabilities
• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Adaptability
• Team player