office manager

Government of Canada - Western; Nanaimo; On-site; CAD 35,000 - 50,000; Full time

Job summary

A government agency in Nanaimo is seeking an administrative support staff member to oversee procedures and coordinate office services. The role requires a secondary school graduation certificate and up to a year of relevant experience. Responsibilities include administrative evaluations, budget planning, and data handling at the physical location, with no remote work options available.

Qualifications

• Eligible candidates must have completed secondary school.
• 7 months to less than 1 year of relevant experience is required.

Responsibilities

• Review and evaluate new administrative procedures.
• Establish work priorities and ensure adherence to procedures.
• Administer policies related to information release under legislation.
• Coordinate office services and resources.
• Assist in budget preparation and maintain controls.
• Prepare reports, manuals, and correspondence.
• Perform data entry and oversee office procedures.
• Supervise payroll administration and manage budget.

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Coach
• Oversee payroll administration
• Plan and control budget and expenditures