office manager

lds immigration; Nanaimo; On-site; CAD 35,000 - 45,000; Full time

Job summary

A local immigration service in Nanaimo, Canada, is seeking an administrative coordinator to manage office services and ensure smooth operation. Responsibilities include reviewing administrative procedures, budget preparation, and overseeing payroll and inventory controls. Candidates should have secondary school education, 7 months of experience, and must be fluent in English. This is a permanent position with full-time hours.

Qualifications

• 7 months to less than 1 year of experience required.
• Full-time position with work hours of 35 to 40 hours per week.
• Fluent English is a requirement.

Responsibilities

• Review and evaluate new administrative procedures.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Administer policies related to the release of records for information requests.
• Co-ordinate and plan for office services such as accommodation, equipment, and supplies.
• Assist in the preparation of operating budget and maintain inventory controls.
• Assemble data and prepare reports and correspondence.
• Perform data entry.
• Oversee and co-ordinate office administrative procedures.
• Coach administrative staff.
• Oversee payroll administration.
• Plan and control budget and expenditures.

Education

Secondary (high) school graduation certificate

Job description

Education :

Expérience :

Education

• Secondary (high) school graduation certificate

Tasks

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Coach
• Oversee payroll administration
• Plan and control budget and expenditures

Experience

• 7 months to less than 1 year
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 35 to 40 hours per week