Office Manager

Haply Robotics; Montreal; On-site; CAD 28,000 - 40,000; Full time

Benefits offered by this job

Benefits

Job summary

Haply Robotics is seeking an Office Manager to keep the office running smoothly and foster a welcoming, productive environment. You will manage daily meals, groceries, and supplies while maintaining clean shared spaces and equipment.

You’ll organize events, tackle maintenance quickly, and take ownership of the office vibe in a fast-growing robotics startup. The role requires proactive, independent work, strong organization, and fluency in French and English to support a diverse team and daily

Qualifications

• Extremely proactive and able to initiate tasks without prompting.
• Dynamic and energetic; comfortable juggling multiple office tasks.
• Organized and reliable with attention to detail.
• Able to communicate effectively in French and English.

Responsibilities

• Keep the team well-fed and the kitchen stocked daily.
• Manage groceries, supplies, and office essentials for a smooth operation.
• Maintain a welcoming, organized, and clean office environment.
• Coordinate office maintenance, repairs, and equipment upkeep.
• Organize team events and office activities to boost morale.
• Anticipate needs and take ownership of day-to-day office life.

Skills

Proactivity

Multitasking

Organization

Bilingual (French & English)

Independent

Job description

We’re looking for an Office Manager who keeps the team fed, the office running, and Haply a place people love showing up to.

About Us

Haply is building the human interface for Physical AI.

As robots and autonomous systems become more capable, humans still need intuitive ways to teach, guide, and supervise physical tasks. Haply builds the platform that allows people to program and train machines through touch and motion. Our technology is used by leading robotics, AI, industrial, aerospace, and defense organizations around the world to accelerate teleoperation, robot learning, and Physical AI.

Backed by world-renowned investors, we're growing quickly and building products that are already deployed by customers worldwide.

The Role

We’re hiring an Office Manager to make Haply an amazing place to work, every single day.

From making sure the team has a great lunch to keeping the office organized, stocked, and running smoothly, you’ll be the person who makes things happen behind the scenes. You’ll play an essential role in creating a welcoming, energetic, and productive environment for our growing team.

This is a hands-on role for someone who is proactive, resourceful, energetic, and always ready to tackle something new. No two days will look exactly the same, and that’s what makes this position exciting. We’re looking for someone who doesn’t wait to be told what needs to be done, takes pride in the little details, and genuinely enjoys making other people’s days better.

What You’ll Do

• Keep the team well-fed: Prepare daily team lunches, including cooking and preparing food, and ensure the kitchen is ready for everyone.
• Manage groceries and supplies: Handle regular shopping trips to Costco, IGA, and other suppliers to keep the office stocked with food, snacks, beverages, and essentials.
• Own the office environment: Keep shared spaces, kitchens, coffee machines, and common areas clean, organized, and welcoming.
• Stay on top of supplies: Proactively monitor and replenish cleaning products, kitchen essentials, condiments, office materials, and anything else the team needs.
• Handle everyday fixes: Identify and resolve small office maintenance issues, coordinate repairs when needed, and make sure everything works as it should.
• Maintain office equipment: Keep appliances and equipment such as refrigerators, microwaves, dishwashers, vacuums, and coffee machines clean and functioning properly.
• Bring the office to life: Help organize team events, celebrations, happy hours, and other activities, including purchasing food, drinks, and supplies.
• Take care of the details: From watering plants to reorganizing storage areas, make sure the office is always a pleasant place to work.
• Anticipate what’s next: Spot problems before they happen, suggest improvements, and take initiative to make everyday office life better.

Who You Are

• Extremely proactive: You notice what needs to be done and take care of it without waiting for instructions.
• Dynamic and energetic: You enjoy staying active, juggling different tasks, and working in a fast-paced environment.
• Resourceful and hands-on: Whether something needs fixing, organizing, purchasing, or preparing, you’re happy to jump in and figure it out.
• Organized and reliable: You can manage multiple responsibilities while making sure nothing falls through the cracks.
• Detail-oriented: You take pride in keeping spaces clean, organized, and welcoming.
• People-oriented: You genuinely enjoy helping others and contributing to a positive workplace culture.
• Adaptable: You’re comfortable with changing priorities and unexpected requests.
• Independent: You can manage your own schedule, prioritize tasks, and take full ownership of your responsibilities.
• Comfortable with food preparation, grocery shopping, cleaning, and general office maintenance.
• Able to communicate effectively in French and English.

Bonus Points

• Previous experience in office management, hospitality, facilities, or workplace operations.
• Experience preparing meals or coordinating food service for groups.
• Comfortable with basic repairs, troubleshooting, and office equipment maintenance.Experience organizing company events or team activities.
• A valid driver’s licence and access to a vehicle for grocery and supply runs.
• Experience working in a startup or fast-growing company.

Why You’ll Love Working Here

• Make a real difference every day. Your work directly impacts the experience of everyone at Haply.
• Be part of the team. You’ll work alongside engineers, researchers, and business professionals building the future of Physical AI.
• Enjoy variety. From preparing lunches to organizing events and solving unexpected challenges, no two days are the same.
• Take ownership. You’ll have the autonomy to organize your work, suggest improvements, and make the office your own.
• Join a growing company. Be part of a fast-growing robotics startup with an ambitious team and a collaborative culture.
• Create a workplace people love. Help make Haply an office where people genuinely enjoy spending their time.

Compensation

25$/hour + Benefits