office manager

Government of Canada; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Job summary

A government agency is seeking an administrative professional in Mississauga to manage office procedures and supervise support staff. The ideal candidate will have a college certificate and 2+ years of experience in administrative roles. Responsibilities include implementing new procedures, budgeting, training staff, and preparing reports. Strong communication and organizational skills are essential for success in a fast-paced environment with tight deadlines.

Qualifications

• 2 years to less than 3 years of experience required.
• Ability to work independently and under tight deadlines.
• Experience supervising a small team (1 to 2 people).

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.
• Administer policies related to information and privacy legislation.
• Assist in preparation of operating budget and maintain controls.
• Assemble data and prepare reports and correspondence.
• Perform data entry and train staff.
• Co-ordinate office administrative procedures.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Ability to multitask

Time management

Team player

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

Mac OS

Spreadsheet

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Job description

Overview Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector

Responsibilities Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Commission systems and components
• Monitor and evaluate
• Plan and control budget and expenditures

Supervision

• 1 to 2 people

Experience and specialization Computer and technology knowledge

• Mac OS
• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information Security and safety

• Basic security clearance

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Team player