Office Manager

OSCA Asia Pte. Ltd.; Lavender; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading construction firm based in Lavender, Ontario is seeking a proactive Office Manager to oversee daily operations and ensure effective coordination across departments. The ideal candidate will have 5–8 years of experience in a similar role, especially within the construction industry, possess strong organizational skills, and be proficient in both Microsoft Office and ERP/CRM systems. This position is pivotal for maintaining ISO documentation and supporting project submissions, offering a collaborative work environment.

Qualifications

• 5–8 years of experience as an Office Manager or similar role.
• Strong understanding of ISO documentation and compliance.
• Excellent written and verbal communication abilities.

Responsibilities

• Manage daily office operations and coordination between departments.
• Handle correspondence and office supply management.
• Support tender and project documentation submissions.

Skills

Organizational skills

Communication skills

Problem-solving skills

Detail-oriented

Resourcefulness

Multitasking

Education

Degree in Business Administration

Degree in Construction Management

Tools

Microsoft Office

ERP/CRM systems (e.g., HubSpot, SAP)

Job description

We are looking for a highly organized and proactive Office Manager to oversee daily office operations and ensure smooth coordination across departments.

The ideal candidate is detail-oriented, resourceful, and able to work effectively in a fast-paced environment, especially within the construction or design-build industry.

Key Responsibilities

• Manage daily office operations and effective coordination between management, site teams, and support departments.
• Handle correspondence, documentation, and office supply management.
• Maintain company licenses, ISO documentation, and compliance records.
• Support tender, project, and contract documentation submissions.
• Process petty cash, staff claims, and coordinate vendor payments.
• Liaise with project managers, site teams, and subcontractors.
• Track site attendance, manpower deployment, and project progress reports.
• Assist HR with onboarding, leave tracking, and safety briefing documentation.
• Prepare management reports and provide administrative support to directors.
• Maintain ERP/CRM systems (e.g., HubSpot, SAP) and ensure digital filing control.

Requirements

• Degree in Business Administration, Construction Management, or a related field.
• 5–8 years of experience as an Office Manager, Administrative Manager, or similar role (construction/design-build industry preferred).
• Strong understanding of ISO documentation, tender procedures, and compliance.
• Proficient in Microsoft Office; ERP/CRM experience is an advantage.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Independent, proactive, and strong problem-solving skills.
• High level of professionalism, integrity, and confidentiality.