Office Manager

Bird Construction; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading construction firm in Edmonton seeks an experienced Office Manager to oversee daily administrative functions. Responsibilities include managing office facilities, supporting recruitment, and providing comprehensive administrative support. Candidates should have over 5 years of experience in an office management role and proficiency with Microsoft Office Suite. This position emphasizes a collaborative work environment and adherence to safety.

Qualifications

• 5+ years’ experience in Office Manager or senior admin role.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Manage office facilities and vendor relationships.
• Conduct performance plans and support recruitment.
• Provide administrative and financial support.

Skills

Office Management

Microsoft Office Suite

Interpersonal Skills

Analytical Skills

Problem Solving

Job description

Overview

Office Manager – Bird’s Ellwood office in Edmonton plays a pivotal role in ensuring the smooth and efficient operation of the district office. This role is responsible for managing day-to-day administrative functions, supporting leadership, and fostering a collaborative and professional office environment. The Office Manager is a key liaison between internal teams and external stakeholders, upholding Bird’s Purpose and Values and commitment to excellence. The role reports to the Vice President/District Manager, Northern Alberta Buildings Group.

What You Will Be Working On

• Manage office facilities, office overheads, and vendor relationships
• Liaise with Property Manager and oversee facility maintenance and building services
• Conduct performance plans, assessments, and contribute to the recruitment, mentoring, training, and performance management of direct reports
• Lead by example and ensure direct reports meet or exceed required Bird learning hours
• Monitor direct reports’ vacation balances and ensure compliance with company policies
• Administer security systems, access controls, and emergency response plans
• Provide administrative and financial support, including invoice processing
• Coordinate onboarding, professional headshots, workspace setup, and employee recognition programs
• Plan and execute internal events, meetings, recognition gifts, and engagement activities
• Support corporate initiatives, shared services, and team transitions
• Ensure safety compliance through inspections, drills, and committee participation
• Maintain district distribution lists
• Handle licensing renewals and legal documentation
• Miscellaneous duties as required for Vice President/District Manager (vehicle rentals, etc.)
• Promote a professional office image and stakeholder communication

What We Are Looking For

• 5+ years’ experience in the capacity of Office Manager or senior administrative role supplemented by other aspects of office management including experience in facility management
• Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, PowerPoint) required
• Proven ability to demonstrate high level of confidentiality, including tact and discretion in preparing, disclosing and handling information of a sensitive nature
• Ability to forge, grow and maintain positive relationships both internal and externally
• Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
• Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
• Highly developed interpersonal, communication, and organizational skill
• Demonstrate the attributes of the Ideal Team Player – Hungry, Humble, and Smart

Our Values

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.