Office Manager

ROSEN; Calgary; On-site; CAD 65,000 - 85,000; Full time

Job summary

ROSEN is seeking an Office Facilities Manager based in Calgary, Alberta. You will oversee all aspects of the local office environment, supervise admin staff, coordinate procurement, and manage vendor relationships to ensure smooth operations.

You will lead office services, IT setup, budget support, and events, while maintaining security and a professional, confidential workplace. A university degree and 5+ years in office management are preferred.

Qualifications

• 5+ years of administrative or office management experience.
• University degree or college diploma in a related field.
• Excellent English language skills (writing, proofreading, and editing).
• Advanced Microsoft Office capabilities.
• Ability to work well in a team environment with shifting priorities.
• Strong sense of professionalism, tact, and confidentiality.
• Detail-oriented work ethic.
• Ability to work independently, take initiative, be pro-active, and multi-task.
• Excellent time management and organizational skills.
• Confidence in interacting with all levels of management and external stakeholders.
• Prior experience in an Office Management role is considered an asset.

Responsibilities

• Supervise reception staff, including coaching, performance reviews, scheduling, and workload management.
• Provide local HR support, including onboarding, orientation, and new hire setup.
• Coordinate local IT support, workstation setup, and meeting technology needs.
• Support employee engagement initiatives, office events, and company functions.
• Manage office security, building access, and vendor relationships.
• Oversee office supplies, purchasing, payables, and budget support.
• Coordinate management meetings, town halls, communications, and administrative support.
• Maintain office storage, reception coverage, and employee recognition programs.
• Manage facility operations, maintenance, workspace planning, and occupancy tracking.
• Coordinate office renovations, furniture, equipment, and workstation setup.
• Liaise with landlords, vendors, and building service providers.
• Ensure office cleanliness, maintenance, and overall workplace functionality.
• Partner with Procurement to source goods and services for operational needs.
• Manage office purchasing, expenses, and petty cash administration.
• Evaluate purchasing requests and identify cost-effective solutions benefiting multiple teams.
• Assist with annual office and capital budget planning and tracking.

Skills

Administrative experience

Office management

English proficiency

Teamwork

Professionalism

Confidentiality

Time management

Initiative

Multitasking

Education

University degree or college diploma

Tools

Microsoft Office

Job description

The ROSEN Group is a global leader in providing cutting-edge solutions in all areas of the integrity process chain. Since its origins as a one-man business in 1981, ROSEN has rapidly grown and continues to do so. The international technology group consists of a team of more than 4,000 employees operating in more than 120 countries. You can be a part of securing the safe supply of energy to people and businesses across the globe and help us all move towards an attainable and sustainable future. It is our ambition, above anything else, to contribute to a world where critical infrastructure and the supply of energy is not only efficient, but also protected and reliable.

Come join our growing team!

ROSEN is looking for an Office Facilities Manager that will be based in Calgary, Alberta. This position reports directly to the Country Manager Proficient Integrity Division Canada and will be a part of the Facilities team.

What role you will play in our team:

The role oversees all aspects of the local office environment. This role is expected to set expectations and provide guidance and direction to office admin staff, work with facilities and procurement to manage local contracts, and oversee facility management functions of the office.

What will I be doing?

Office Administration & Operations:

• Supervise reception staff, including coaching, performance reviews, scheduling, and workload management.
• Provide local HR support, including onboarding, orientation, and new hire setup.
• Coordinate local IT support, workstation setup, and meeting technology needs.
• Support employee engagement initiatives, office events, and company functions.
• Manage office security, building access, and vendor relationships.
• Oversee office supplies, purchasing, payables, and budget support.
• Coordinate management meetings, town halls, communications, and administrative support.
• Maintain office storage, reception coverage, and employee recognition programs.

Facilities Management:

• Manage facility operations, maintenance, workspace planning, and occupancy tracking.
• Coordinate office renovations, furniture, equipment, and workstation setup.
• Liaise with landlords, vendors, and building service providers.
• Ensure office cleanliness, maintenance, and overall workplace functionality.

Procurement & Budget Administration:

• Partner with Procurement to source goods and services for operational needs.
• Manage office purchasing, expenses, and petty cash administration.
• Evaluate purchasing requests and identify cost-effective solutions benefiting multiple teams.
• Assist with annual office and capital budget planning and tracking.

What are we looking for?

• 5+ years of Administrative or Office Management experience
• University Degree or College Diploma in a related field is preferred
• Outstanding English language skills (including writing, proofreading, and editing)
• Advanced Microsoft Office capabilities
• Ability to work well in a team environment, with constantly shifting priorities
• Strong sense of professionalism, tact, and confidentiality
• Detail-oriented work ethic
• Ability to work independent, take initiative, be pro-active, and multi-task to meet deadlines in a fast-paced environment)
• Excellent time management and organizational skills
• Confidence in interacting with all levels of management, and internal and external stakeholders
• Prior experience in an Office Management role is considered an asset.