Office Coordinator & Administrative Assistant

PPT; North Vancouver; Hybrid; CAD 45,000 - 65,000; Full time

Job summary

A leading software development firm in Canada is seeking an Office Coordinator & Administrative Assistant. This role involves managing office operations, supporting HR tasks, and maintaining a professional workplace. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills. Flexible work arrangements are offered, including a remote-hybrid environment and benefits package.

Benefits

Flexible work arrangements

Comprehensive health insurance

Annual vacation and personal days

Supportive work environment

Qualifications

• Experience in office coordination, administration, or a related support role.
• Excellent verbal and written communication skills.
• Strong attention to detail and a proactive approach to problem-solving.

Responsibilities

• Serve as the main point of contact for building management and vendors.
• Maintain organization of the office, including supply management.
• Coordinate ordering and tracking of office supplies and equipment.
• Support the processing of invoices and assist with accounts payable.
• Manage relationships with suppliers and external service providers.
• Assist with posting job openings and scheduling interviews.
• Support the full employee lifecycle and maintain accurate employee records.

Skills

Organizational skills

Time-management skills

Verbal communication

Written communication

Proficiency in Microsoft Office or Google Workspace

Attention to detail

Problem-solving

Job description

Pacific Programming and Tech Inc., a leading software development firm, is currently looking for a highly organized and dependable Office Coordinator & Administrative Assistant to support the daily operations of our Vancouver office. The ideal candidate is detail-oriented, proactive, and able to manage a variety of tasks while maintaining a professional and welcoming office environment.

Key Responsibilities

Office Coordination & Administration

• Serve as the main point of contact for building management, vendors, and service providers.
• Maintain the overall organization of the office, including supply management, inventory control, and workplace upkeep.
• Coordinate ordering and tracking of office supplies, equipment, and basic IT hardware.
• Support the processing of invoices and assist with both accounts payable and receivable follow-ups.
• Manage relationships with suppliers and external service providers to ensure reliable and efficient operations.
• Assist with the planning and coordination of office activities, staff events, and general communications.
• Provide comprehensive administrative support to management and staff as required.

Human Resources Assistance (as needed)

• Assist with posting job openings, scheduling interviews, and communicating with candidates.
• Support the full employee lifecycle, including onboarding, offboarding, and assisting employees with resources, documentation, and day-to-day needs.
• Maintain accurate employee records and assist with HR documentation.
• Help review and process employee expense reports and other HR-related administrative tasks.

Qualifications

• Experience in office coordination, administration, or a related support role.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office or Google Workspace.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and a proactive approach to problem-solving.

What We Offer

• A remote-hybrid work environment and flexible work arrangements to promote work-life balance.
• A benefits package that includes an extensive health insurance package, as well annual vacation, sick and personal days.
• A professional, supportive, and collaborative work environment.
• Flexible full-time or part-time schedule options.