Office Coordinator

T-Net British Columbia; Vancouver; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading workforce management company in Vancouver is seeking an Operations Coordinator to manage daily office operations and provide executive assistance. The ideal candidate will have strong customer service and administrative experience, excellent communication skills, and the ability to multitask. This position offers a competitive salary and benefits, emphasizing a collaborative and positive workplace culture.

Benefits

Competitive salary

Top-tier health and wellness benefits

Stock options and/or bonuses

Generous paid time off

Annual company All Hands

Qualifications

• 3 to 5 years of customer service and administrative experience.
• Strong judgment in matters of confidentiality.
• Excellent verbal and written communication skills.

Responsibilities

• Act as the primary point of contact for employees and visitors.
• Provide Executive Assistance to the Senior Leadership Team.
• Support daily office operations tasks including reception duties and meeting setups.

Skills

Customer service experience

Administrative experience

Proficient with MS Office

Excellent time management

Strong attention to detail

Excellent communication skills

Tools

Google applications

Job description

Visier gives organizations a Workforce AI Edge: a set of AI-powered capabilities that help leaders understand the relationship between people and work, elevate the productivity of their employees, and win by adapting to change faster. We're a global leader in AI-powered people analytics, workforce planning, and compensation management solutions. All Visier technology is underpinned by its Real-time People Data Platform, which uses AI to unlock the business-transforming potential of people data, work data, and the fusion of both.

Founded in 2010 by the pioneers of business intelligence, Visier has over 60k customers in 75 countries - including enterprises like BASF, Panasonic, Experian, Amgen, eBay, Ford Motor Company, and more.

Reporting to the Office Manager (Vancouver, Canada), the Operations Coordinator will be the heart of our Vancouver Office. This role will not only be in charge of daily office operations but will act as an ambassador of our culture both internally and externally. The successful candidate will have a passion for bringing people together, a strong project mindset and excellent time management capabilities. In addition, this candidate will be driven and proactive in their approach, willing to assist wherever necessary.

Note: this is an on-site position at our downtown Vancouver office.

What You’ll Be Doing

• Act as the primary point of contact for employees, visitors and guests, making them feel welcome.
• Provide Executive Assistance to our Senior Leadership Team.
• Work closely with the other members of the Facilities Team who support other senior executives to ensure collaboration and teamwork, representing a well-functioning Admin Support group.
• Supporting daily tasks including: Reception duties, meeting room sweeps & setup, shipping & receiving, expense management etc.
• Support our on/off boarding processes
• Coordinate travel for business events when necessary.
• Assist with administrative projects, supporting all departments.
• May be asked to perform other duties as required.

What You’ll Bring to the Table

• 3 to 5 years customer service and administrative experience
• Display excellent judgment when it comes to matters of confidentiality.
• Proficient with MS Office and Google applications
• Impeccable organizational and time management capabilities
• Ability to follow direction & multitask
• Self-sufficient and able to work independently from start to finish
• Strong attention to detail
• Excellent verbal and written communication skills
• Self-motivated with the ability to demonstrate initiative in a fast-paced environment
• Love of people and creating an amazing employee experience
• Professional, approachable, energetic and cheerful demeanor; you bring the Visier culture to life

What do we value...

• You roll up your sleeves
• You make it easy
• You are proud
• You never stop learning
• You play to win

How we work & what we offer...

• Modern, pet-friendly downtown office spaces with collaborative areas and an on-site gym
• Annual company All Hands in Vancouver, our entire organization travels to our Vancouver HQ for a week of team building, learning and breakout sessions
• Competitive salary, and top-tier health and wellness benefits
• Stock options and/or bonus based on your role, location, and employment type
• Generous paid time off, including volunteering days and extra days over the December holidays

The base pay range for this position in Canada is CAD 50k - CAD 65k / year + bonus.

Benefits and working arrangements may vary depending on your seniority, location and employment type. The compensation offered will be determined by factors such as relevant qualifications, experience, knowledge and skills. Many of our positions are eligible for additional types of compensation (e.g., commission plans, bonus, etc.) which our Talent Acquisition team will share with you if you interview for the role.