Office Coordinator

AXIATA DIGITAL ADVERTISING SDN BHD; Vancouver; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A prominent creative agency in Vancouver is seeking an Office Coordinator to support team operations and events. In this role, you'll manage office supplies, coordinate maintenance, and help with event organization. The ideal candidate will have administrative experience, strong attention to detail, and excellent communication skills. This position offers competitive compensation, numerous employee perks, and a hybrid work environment, fostering a vibrant and inclusive company culture.

Benefits

Competitive compensation and benefits

Employee perks

Growth and training opportunities

Qualifications

• Administrative work experience is required.
• Experience in Hospitality is a bonus.
• Must be an effective team player and prioritize multiple projects.
• Strong communication and relationship building skills are essential.
• A 'can-do' attitude with initiative and ownership.

Responsibilities

• Plan and execute office improvements and maintenance.
• Order office supplies and keep them organized.
• Support events by administering weekly check-in meetings.
• Help monitor reception phone and inbox.
• Make weekly snack orders to maintain office culture.

Skills

Administrative work experience

Strong attention to detail

Strong communication skills

Effective team player

Ability to work independently

Job description

At Rethink, our promise to you is that you will do the best work of your career. We know that to do your best work, we have to create and promote an environment where people are happy, inspired, appreciated, empowered, and having fun. Our ability to back that promise is rooted in our commitment to remain as a creative independent agency. So, if you are ready to do the best work of your career while having fun, then read on.

Rethink is looking for an enthusiastic Office Coordinator. In this role you get to work in our newly designed Vancouver office daily. Supporting our Event and Experience Coordinator and providing Rethinkers with the right tools, environment and programs to succeed.

The opportunity:

• Office Projects & Maintenance: Plan and execute office improvements, understand office needs and execute changes, source and act as point of contact for project contractors, source contractors for equipment maintenance and repairs, point of contact for building manager.
• Supplies/Equipment: Order office supplies, be go-to for Rethinker equipment needs, keep stationeries stocked and organized, create and maintain storage room organization system.
• Support Rethink Event and Experience Coordinator: Administer weekly check-in meetings, support office events- ideating, resourcing, actioning and cover their absence/vacation handover.
• Reception: Help monitor reception phone and inbox, create & maintain subscriptions, approving invoices.
• Go-to for setting up courier requests, kitchen duty unload dishwasher, keep kitchen looking clean & organized, and communicate with PC when stock looks low.
• Snacks are an integral part of the Rethink Vancouver culture. It will be your responsibility to make weekly orders that keep our team excited to come into the office. Believe it or not, this part of the job is… kind of a big deal.
• Traffic Support: Support vacation coverage for Traffic Creative Coordinator. Meeting bookings + inbox needs.

What you’ll bring:

• Administrative work experience
• Experience in Hospitality is a bonus
• Effective team player who can jump in wherever is needed
• Strong attention to detail with that ability to prioritize and manage multiple projects
• Strong communication and relationship building skills
• Ability to work independently as well as on a team
• A \"can-do\" attitude – no ask is too big or too small for you
• An entrepreneurial spirit – you take initiative and ownership of your work and bring fresh thinking to the table
• Solutions-oriented - bringing creative solutions and suggestions forward to the team

The Benefits:

• Competitive compensation and benefits, including added mental health benefits
• Variety of employee perks
• Great work culture
• Hybrid work environment
• Access to Rethink’s national DE&I committee and working groups
• Growth and training opportunities

The interviewing process at Rethink:

1. Screen with Talent Acquisition
2. First round interview with Hiring Manager
3. Second round Interview with Team members
4. References
5. Offer

Office Location: 15 West 5th Avenue, Vancouver, British Columbia

Salary: $50K
Start date: February

Vacancy status: This posting is for an existing vacancy

We truly appreciate everyone’s interest but only those selected for an interview will be contacted.

Rethink is committed to creating and maintaining an inclusive, equitable and accessible workplace. We welcome and encourage applications from all intersections. Accommodations are available, upon request, to all selected candidates during any stage of the recruitment process.