Office Coordinator

Axis Insurance; Oakville; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive employee benefits plan

Work/Life balance

Flex work options

Job summary

Axis Insurance Managers Inc. in Oakville is seeking an Office Coordinator to join our team and keep the daily operations running smoothly. You will handle the switchboard, greet visitors, manage mail and faxes, and support staff with administrative tasks.

Kadence calendar management, catering support, and maintaining office supplies are part of the role. Must have at least 2 years in a fast-paced corporate setting and a post-secondary degree or diploma in Business Administration; insurance

Qualifications

• Minimum 2 years’ experience in a fast-paced corporate environment, consistently meeting internal core competencies
• Post Secondary Degree, Diploma, or Certification in Business Administration, or equivalent experience, considered an asset
• Experience in the insurance industry, considered an asset

Responsibilities

• Answering multiline switchboard
• Greeting, assisting, and signing in visitors
• Collecting, sorting, and distributing faxes, incoming/outgoing Canada post (registered and interoffice) and incoming/outgoing courier (excluding Systems courier items)
• Providing friendly professional service to all incoming callers and visitors, as well as other Axis staff members
• Handling general administration and clerical support for staff
• Monitoring boardroom calendars and hot desk booking through Kadence platform
• Helping with office catering
• Maintaining boardroom and kitchen organization and cleanliness
• Processing credit card payments
• Maintaining office supply inventory and ordering
• Maintaining office photocopiers, ordering toner, requesting service calls and new user setups, etc.
• Supporting facilities on Axis events

Skills

Customer service

Time management

Organizational skills

Communication

Team player

Education

Post Secondary Degree or Diploma in Business Administration

Tools

Kadence platform

Job description

Axis Insurance Managers Inc. dares to be Elite. We strive to be the best in our industry, helping people protect what matters most to them. We innovate. We collaborate. We push ourselves, and one another, to be more than we were the day before. To work with us means approaching each day with a passion for what you do, knowing that you make a difference – to your clients, to your colleagues, to yourself.

We’re looking for people who are continuously growing – from Good to Great, from Great to Elite.

We’re looking for YOU.

As an Office Coordinator, a typical day might include:

• Answering multiline switchboard
• Greeting, assisting, and signing in visitors
• Collecting, sorting, and distributing faxes, incoming/outgoing Canada post (registered and interoffice) and incoming/outgoing courier (excluding Systems courier items)
• Providing friendly professional service to all incoming callers and visitors, as well as other Axis staff members
• Handling general administration and clerical support for staff
• Monitoring boardroom calendars and hot desk booking through Kadence platform
• Helping with office catering
• Maintaining boardroom and kitchen organization and cleanliness
• Processing credit card payments
• Maintaining office supply inventory and ordering
• Maintaining office photocopiers, ordering toner, requesting service calls and new user setups, etc.
• Supporting facilities on Axis events

You are passionate about:

• Providing friendly, professional service
• Making a positive difference to those around you
• Sharing ideas and working with a great team of proactive, innovative thinkers
• Learning, growing, and pushing past barriers
• Living with integrity
• Taking ownership of your work and actions

You’re outstanding at:

• Building relationships – with clients, with underwriters, with colleagues … YOU are a people person!
• Staying on top of priorities … YOU know every deadline and live by your To-Do list!
• Paying attention to the little things that make a big difference … YOU dot your I’s, cross your T’s, and check all your boxes to make sure it’s done right ... the first time!
• Managing your time … even in a pressure cooker, with deadlines looming, YOU keep your cool, knowing you’ve got this!
• Proactively getting stuff done … YOU follow up and follow through!
• Working behind the scenes to ensure an exceptional customer experience … YOU know that the customer expects excellence … and so do you!

Must haves:

• Minimum 2 years’ experience in a fast-paced corporate environment, consistently meeting internal core competencies
• Post Secondary Degree, Diploma, or Certification in Business Administration, or equivalent experience, considered an asset
• Experience in the insurance industry, considered an asset

What’s in it for YOU?

• Fun! From team-building activities to contests and giveaways, holiday parties to virtual/in-person social events, we believe in building connections, knowing that a happy team makes a happy workplace!
• Career potential & leadership opportunities. We pride ourselves on training and mentoring for success.
• Competitive Employee Benefits Plan. The Axis Group has customized medical, dental, long-term disability, AD&D, critical illness, EAP, and life insurance coverage for your & your family.
• Work/Life Balance. Our offices operate 8:30am – 4:30pm, so no evenings or weekends. And we offer competitive vacation time and flex work options, meaning more time for you to get out and do YOU.

We’re excited to meet YOU!

Axis Insurance Managers Inc. is committed to fostering a culture of mutual respect and inclusion, recognizing that our success is enhanced by diversity. We seek to recruit, develop, and retain top talent from a diverse candidate pool.