Office Coordinator

Intelcom | Dragonfly; Montreal; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading last-mile carrier in Montreal is seeking an Office Operations & Administration professional. This role involves managing daily office activities, supporting event coordination, and providing administrative support to teams. Candidates should possess strong organizational, communication, and problem-solving skills, with proficiency in Microsoft Office. Bilingual candidates (English/French) are preferred. Join a dynamic environment that values diversity and engagement.

Qualifications

• Excellent organizational, communication, and problem-solving skills.
• Strong interest in event planning and execution.
• Proficient with Microsoft Office, Teams, and SharePoint.
• Ability to multitask in a fast-paced environment.
• Bilingual (English/French) preferred.

Responsibilities

• Manage daily head office activities and ensure proper functioning.
• Act as liaison with building management for maintenance and security.
• Coordinate team meetings and corporate activities.
• Support onboarding and offboarding processes.
• Manage internal communications and scheduling.

Skills

Organizational skills

Communication skills

Problem-solving skills

Event planning

Microsoft Office proficiency

Bilingual (English/French)

Tools

Microsoft Teams

SharePoint

Job description

Ride the next mile with us!

Office Operations & Administration

• Manage the daily activities of the head office and ensure its proper functioning at all times.
• Act as the main liaison with building management, ensuring all maintenance, security, and facility-related matters are handled efficiently.
• Administer policies and procedures related to the building, including access control, safety, and space management.
• Coordinate and control administrative expenses related to the office space, equipment, supplies, parking, maintenance, and security.
• Oversee office supply inventory, shipping and receiving, and the upkeep of all shared spaces such as meeting rooms and the employee lunch space.
• Manage vendor relationships and service contracts related to office operations.

Coordination & Event Support

• Coordinate team meetings, business dinners, and corporate activities that take place in Intelcom’s conference rooms and employee areas.
• Plan and execute internal events that strengthen team culture — including celebrations, milestone recognitions, and company-wide gatherings.
• Ensure all events and meetings run smoothly by managing catering, room setup, AV equipment, and any special requirements.

Administrative & Team Support

• Provide administrative support to various head office teams as needed
• Handle the administrative follow-up of various projects and committees, ensuring tasks and deliverables stay on track.
• Support onboarding and offboarding processes, including preparing workstations, access cards, and welcome materials.
• Manage internal communications and assist with document organization, scheduling, and travel coordination when required.

Qualifications

• Excellent organizational, communication, and problem-solving skills.
• Strong interest in event planning and execution, with enthusiasm for supporting employee engagement initiatives.
• Proficiency with Microsoft Office, Teams, SharePoint, and other workplace tools.
• Strong sense of initiative, attention to detail, and ability to multitask in a fast-paced environment.
• Bilingual (English/French)

Key Attributes

• Approachable and resourceful, with a passion for supporting people and creating an engaging workplace.
• Proactive and adaptable, able to anticipate needs and find creative solutions.
• Reliable team player with a strong sense of ownership and pride in maintaining an efficient and welcoming office.
• Thrives on bringing people together and creating a culture of collaboration and positivity.

Intelcom is a leading last-mile carrier in the e-commerce sector. Our teams across Canada as well as our network of independent contractors contribute to Intelcom’s daily operations.

Our goal is simple: in a constantly evolving business sector, we don’t just follow, we get ahead. In addition to standing out through innovative services and delivery methods, Intelcom is also undergoing a technological transformation where the integration of customer experience and logistics technologies are at the heart of its evolution.

At Intelcom, we know experience comes in many forms and are committed to building a culture where difference is valued. We are always looking for talented and diverse individuals to join our teams. With over 60 delivery centers across Canada, we may have the right opportunity for you.

Apply Now.