office coordinator

Government of Canada - Western; City of Langley; On-site; CAD 40,000 - 55,000; Full time

Job summary

A Canadian Government Agency located in Langley is seeking an Administrative Support professional. The candidate will be responsible for implementing and reviewing administrative procedures, training staff, and managing office services. This position requires 1-2 years of experience and offers free parking. The successful candidate will demonstrate strong interpersonal and organizational skills. Work is on-site with no remote option.

Benefits

Free parking available

Parking available

Qualifications

• 1 to less than 2 years of experience required.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.
• Carry out administrative activities of the establishment.
• Administer policies related to access to information.
• Co-ordinate and plan for office services.
• Assist in budget preparation and inventory controls.
• Perform data entry.
• Train staff.
• Oversee and co-ordinate office administrative procedures.
• Resolve conflict situations.
• Monitor and evaluate.

Skills

Efficient interpersonal skills

Excellent oral communication

Flexibility

Organized

Reliability

Ability to multitask

Time management

Adaptability

Integrity

Team player

Education

College/CEGEP

Tools

Electronic mail

SharePoint

Social Media

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Word

Google Drive

Job description

Overview

Languages: English or French

Education: College/CEGEP

Experience: 1 year to less than 2 years

On site: Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate

Supervision

• 3-4 people

Experience and specialization

• Electronic mail
• SharePoint
• Social Media
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• Google Drive

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

Benefits

• Free parking available
• Parking available