Office clerk - Warehouse

KRONOS Worldwide, Inc.; Varennes; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading company in the chemical sector seeks an experienced Logistics and Operations Support professional. The role involves various tasks including logistics planning, order management, and communication management among departments. Candidates should have a diploma in Office Administration and proficiency in both English and French to thrive in this dynamic environment.

Qualifications

• Minimum of 3 to 5 years of experience in a similar role.
• Bilingualism (spoken and written in French and English) is required.
• Advanced proficiency in Microsoft Word and Excel.

Responsibilities

• Opening and distributing emails between departments and clients.
• Organizing deliveries and scheduling appointments with carriers.
• Creating and managing orders in SAP.

Skills

Communication

Logistics Planning

Attention to Detail

Problem Solving

Organizational Skills

Education

Diploma in Office Administration (DEP) or equivalent

Tools

SAP

Microsoft Word

Microsoft Excel

Job description

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• Communication Management: Opening and distributing emails between departments (Customer Service, Carriers, Production, Laboratory, Finance, etc.). Frequent communication via phone and email with clients, carriers, and colleagues.
• Logistics Planning: Organizing deliveries, scheduling appointments with carriers, and coordinating inter-warehouse transfers. Following up on material returns with clients and coordinating with warehouses or external stakeholders.
• Order Management (SAP): Creating, modifying, printing, and closing orders. Preparing delivery and customs documents. Filing, scanning, and transmitting documents.
• Material Tracking: Printing and preparing orders, checking product availability, coordinating with the laboratory. Entering and validating material movements in SAP, managing storage locations (after production or physical changes).
• Operations Support: Assisting warehouse supervisors, planning labels, creating manual orders, handling purchase requests for various departments, receiving orders and returns in SAP.
• Documentation and Procedures: Updating internal manuals, tracking training, producing reports (e.g., weight tickets), entering data in Excel.
• Rail Coordination (CN): Monitoring schedules and railcar orders.
• Carrier Service: Greeting drivers, verifying and collecting signatures on documents.
• Other Related Tasks: Participating in various administrative or logistics support activities as needed for operations.

Education and experience

· Diploma in Office Administration (DEP) or equivalent;
· Minimum of 3 to 5 years of experience in a similar role;
· Advanced proficiency in Microsoft Word and Excel;
· Proficiency in English (spoken and written);
· Bilingualism (spoken and written in French and English) is required;
· In-depth knowledge of SAP is an asset.

· Thrives on challenges and the scope of the task;
· Demonstrates strong attention to detail;
· Shows quick thinking and mental agility;
· Professional and trustworthy;
· Possesses strong intellectual curiosity;
· Highly organized in work planning;
· Shows initiative.