Office Clerk Floater

Nelligan O'Brien Payne LLP; Ottawa; On-site; CAD 40,000 - 60,000; Full time

Job summary

A progressive law firm in Ottawa is seeking an organized Office Clerk. In this role, you will manage mail, assist with document storage, and provide backup support for reception. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and bilingualism is an asset. This full-time position offers a chance to grow in office management. A comprehensive total rewards plan will be provided.

Benefits

Collaborative work environment

Experience in a leading law firm

Comprehensive Total Reward Plan

Qualifications

• Detail-oriented with strong organizational skills.
• Ability to thrive in a fast-paced environment.
• Bilingualism (English / French) is considered an asset.

Responsibilities

• Manage and process outgoing and incoming Canada Post mail.
• Handle copy and scanning jobs as needed.
• Maintain paper supplies for satellite copiers.
• Assist with off-site document storage.
• Keep kitchens and serveries tidy ensuring coffee is available throughout the day.
• Provide backup support for reception duties.
• Prepare and manage client files, including database maintenance.
• Support time docket and disbursement management.
• Cover intake duties and assist legal assistants as required.

Skills

Multi-line Phone Systems

Typing

Data Entry

Customer Service

Clerical Experience

Computer Skills

Math

Microsoft Word

QuickBooks

Office Experience

10 Key Calculator

Filing

Job description

Nelligan Law is not your average law firm. We are an innovative and progressive firm where lawyers and staff have the opportunity to work together and grow their careers as valued members of a team of talented professionals in a cooperative working environment.

We are seeking a motivated and organized Office Clerk. If you have a keen eye for detail and thrive in a fast‑paced environment this role is perfect for you!

Key Responsibilities

• Manage and process outgoing and incoming Canada Post mail.
• Handle copy and scanning jobs as needed.
• Maintain paper supplies for satellite copiers.
• Assist with off‑site document storage.
• Keep kitchens and serveries tidy ensuring coffee is available throughout the day.
• Provide backup support for reception duties including monitoring the EFAX folder and client emails.
• Prepare close and manage client files including database maintenance for off‑site storage.
• Support time docket and disbursement management.
• Cover intake duties and provide assistance to legal assistants as required.

Why Join Us

• Contribute to a collaborative and supportive team.
• Gain experience in a leading law firm.
• Opportunity to develop your skills in office management and file handling.
• Receive a comprehensive Total Reward Plan.
• Bilingualism (English / French) is considered an asset for the role.

We thank all applicants for their interest in Nelligan Law; however only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. Nelligan Law is an equal opportunity employer that fosters an inclusive equitable and accessible environment. If you require any accommodations throughout the recruitment process please dont hesitate to contact us at

Key Skills

• Multi‑line Phone Systems
• Typing
• Data Entry
• Customer Service
• Clerical Experience
• Computer Skills
• Math
• Microsoft Word
• QuickBooks
• Office Experience
• 10 Key Calculator
• Filing

Employment Type : Full‑Time

Department / Functional Area : Administration

Experience : years

Vacancy : 1