Office Assistant / Quote Administrator

RGB Audio Visual Inc.; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A small audio/visual solutions company in Toronto is seeking an experienced Office Assistant / Quote Administrator. The role involves managing office operations, quote creation, and assisting with accounting tasks. Applicants should have experience in office administration and strong computer skills, particularly in Microsoft Excel. Compensation ranges from $16 to $18 per hour, based on experience. This full-time role offers a chance to build valuable career skills in a stable environment.

Qualifications

• Experience as an office assistant or administrator is essential.
• Strong computer skills, especially in Microsoft Excel, are required.
• Professional communication abilities both by phone and email are recognized.

Responsibilities

• Provide support for day-to-day office operations.
• Handle order management and quote creation.
• Assist with invoicing as needed.

Skills

Office assistant experience

Customer service skills

Computer skills in Microsoft Excel

Bookkeeping/accounting knowledge

Communication skills

Education

Post-secondary education in a relevant field

Tools

Sage accounting software

Job description

Overview

Are you an experienced office assistant or office administrator looking for a new role where you can enjoy tons of variety? We’re RGB Audio Visuals, a small company specializing in audio/visual solutions with a strong reputation for high-quality work for a wide variety of high-profile clients. We’re looking for a new Office Assistant / Quote Administrator to support our smooth operation and contribute to day-to-day functionality.

As our new Office Assistant / Quote Administrator, you’ll be one of the pillars that supports our operations. From reception to order management, quote creation to accounting, you’ll help ensure the office functions effectively on a daily basis.

Responsibilities

• Provide receptionist-level support and assist with day-to-day office operations
• Handle order management, quote creation, purchase orders, and fulfillment through job scheduling or shipping
• Track and monitor outstanding orders; assist with AP/AR and invoicing as needed
• Verify accuracy of part numbers, pricing, and discounts for all orders received by call, fax, or email; own issues and collaborate with the department manager or other staff to resolve them promptly
• Assist Sales with discount orders, no-charge orders, change orders, inquiries, and follow-ups with customers and suppliers
• Answer phones with excellent telephone manners and screen/direct calls appropriately
• Maintain records and documentation; keep logs updated and organized
• Prepare and generate quotes; work with numbers and assist in order management
• Support a range of roles including customer service, scheduling, inventory pricing research, and basic accounting tasks as required

Qualifications

• Experience as an office assistant, office administrator, job scheduling, shipping/receiving, quoting, invoicing, or a related role
• Experience in customer service or client-facing roles with professional communication by phone and email
• General bookkeeping/accounting experience, including AP/AR, is an asset
• Strong computer skills with expertise in Microsoft Excel (formulas, LOOKUPs, PivotTables); proficient in Outlook
• Experience generating and preparing order quotations and handling other aspects of order management is an asset
• Experience with Sage or other accounting software is an asset
• Highly motivated self-starter with the ability to take initiative, prioritize, and work productively under timelines
• Ability to handle sensitive issues with discretion and good judgment
• Energetic, enthusiastic, professional personality
• Post-secondary education in a relevant field is an asset but not required

Working Here

This is a full-time position based at our Scarborough office, Monday to Friday, 8:30am to 5:00pm. Salary: $16 to $18 per hour, commensurate with experience. This is an opportunity to build real career skills with a strong, stable company.

How to Apply

Our online application will assess your qualifications, personality traits, and workplace preferences. The process should take 10 to 15 minutes. We value diversity and inclusion and encourage all qualified people to apply. If accommodation is needed in the recruitment process, please contact us via the Help button in the application. Applications are reviewed as they are received, and we look forward to hearing from you.

EEO statement: We value diversity and inclusion and encourage all qualified people to apply.