Office Assistant- Pulmonary Function- Temporary Part Time

Sault Area Hospital; Sault Ste. Marie; On-site; CAD 40,000 - 50,000; Full time

Job summary

A regional healthcare facility in Sault Ste. Marie is seeking an Administrative Assistant to perform various clerical tasks including managing correspondence, bookkeeping, and patient registration. The ideal candidate will have a diploma in Office Administration or equivalent experience, along with strong customer service skills and proficiency in hospital software applications. This role is essential to providing quality care within a fast-paced environment.

Qualifications

• Diploma in Office Administration, Health Office Administration Certificate or equivalent education.
• Knowledge of Meditech CWS and Patient Billing.
• Proficiency in clerical tasks including data entry and documentation.

Responsibilities

• Key in, edit and proof-read documents.
• Receive and forward inquiries and provide general information.
• Perform routine bookkeeping tasks.
• Maintain and update filing systems.
• Register patients according to policy.

Skills

Knowledge of hospital software applications

Customer service skills

Computer literacy in Microsoft environment

Proficiency in Medical Terminology

Ability to work in a fast-paced environment

Interpersonal and telephone skills

Education

Diploma in Office Administration or equivalent

Job description

Duties

• Key in, edit and proof-read correspondence, reports, statements, invoices, forms and other documents, using word processing software and computers.


• Receive and forward telephone or counter inquiries to the appropriate person and provide general information to clients and the public.


• Photocopy and collate documents for distribution, mailing and filing.


• Maintain and update manual or computerized filing, inventory, mailing and database systems.


• Open, sort and route incoming mail, manually or electronically.


• Send and receive messages using facsimile machines or electronic mail.


• Perform routine bookkeeping tasks such as preparing invoices and bank deposits.


• Sort, process and verify applications, receipts, expenditures, forms and other documents.


• Receive and direct employees, patients and visitors.


• Transcription of orders as required.


• Assess and assist with staffing/scheduling on a daily basis and communicate staffing concerns as required to the Manager.


• Register patients according to policy as required.


• Other duties as assigned.

Qualifications

• Diploma in Office Administration, Health Office Administration Certificate or equivalent education and/or experience in a health care environment

Knowledge, Skills & Ability

• Knowledge of hospital software applications such as Meditech, ADT, ADM, and PHA.


• Knowledge/experience with Meditech CWS and Patient Billing


• Proficiency of Medical Terminology


• Customer service, interpersonal and telephone skills.


• Computer literacy in a Microsoft environment including experience in the development of spreadsheets, Word, Power Point, Outlook, and Visio.


• Proficiency and accuracy in clerical tasks including data entry, keyboarding, filing systems, documentation etc.


• Proficiency in using telephone systems, data projectors, laptop computers, video and phone conference equipment.


• Ability to work effectively and efficiently as a team member in a fast paced environment in stressful situations.


• Ability to maintain successful working relationships with the interdisciplinary team to achieve positive patient outcomes.


• Ability to organize time effectively to perform the duties of the position.


• Ability to meet and interact with people in a pleasant, professional, responsible and reassuring manner.


• Ability to read, write and communicate to perform the duties of the position.


• Ability to accurately transcribe orders.


• Behaviour consistent with Hospital Mission, Values and Standards of Performance.

Note: Because of the changing nature of the work and work to be done, other responsibilities and duties may by assigned and qualifications may be adjusted from time to time. Only those selected for the test/interview will be contacted.

Individuals will be selected on the basis of their ability, experience and qualifications as identified in the resume which they have attached to the posting application form. The Hospital reserves the right to conduct a formal interview and/or testing where required.