Office Assistant C

McGill University; Montreal; On-site; CAD 30,000 - 60,000; Part time

Job summary

A major Canadian university in Montreal is seeking a committed individual for an administrative support role in the Palliative Care unit. Responsibilities include data entry, travel arrangements, and managing sponsorship agreements. Ideal candidates should have a High School Diploma and be proficient in English. The position requires attention to detail and the ability to handle multiple tasks. This part-time role offers an hourly salary of $25.00, with an expected 13.5 work hours per week.

Qualifications

• High School Diploma plus 2 Years Related Experience.
• Knowledge of English at level 4 on a scale of 0-4 required.
• Comfortable interpreting financial documents like expense reports.

Responsibilities

• Provide administrative support to the Palliative Care unit.
• Perform data entry for advances/expense reports.
• Request quotes for travel arrangements.

Skills

Attention to detail

Data entry accuracy

Organizing files

English communication

Handling multiple tasks

Education

High School Diploma

Tools

McGill Market Place

Minerva

Banner

Job description

Hiring Unit

Department of Family Medicine, Palliative Care unit

Position Summary

The Incumbent will provide administrative support to the Palliative Care unit in the following tasks:

• Perform data entry for advances/expense reports & payment requests
• McGill Market Place (MMP): requisition submission, putting orders through MMP
• PCard: verify if vendor exists in MMP before requesting PCard payment
• Travel Arrangement: request quotes for tickets, and make hotel reservations, filling out FOAPAL forms
• Sponsorship Agreements: fill out sponsorship agreements template, gather signatures
• Accounts Receivable: submit billing questionnaire for sponsors, request detail code, and client ID
• Journals: process corrections in Banner
• Archiving: keep proper records of all transactions internally

Other Qualifying Skills and/or Abilities

Attention to detail. Able to accurately enter data and interpret financial documents like expense reports and payment requests. Comfortable with organizing files, submitting forms, and keeping records up to date. Familiar with McGill Market Place, Minerva and Banner. Able to handle multiple tasks and meet deadlines in a busy environment. Can communicate clearly when requesting quotes, gathering signatures, or coordinating with vendors. Able to follow procedures and troubleshoot small issues. Willing to assist colleagues and contribute to a collaborative work environment.

Note: Before applying, you must be authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Language and Language Proficiency

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4. For a definition of our language proficiency levels, please click here.

Minimum Education and Experience

High School Diploma plus 2 Years Related Experience

Hourly Salary

(AMUSE C) $25.00

Estimated Number of Work Hours per Week

13.5 (Part time)

Position Start Date

2025-11-02

Position End Date

2026-04-30

Deadline to Apply

2025-10-29

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].