Office Assistant – Business Innovation and Entrepreneurship Centre

Saskatchewan Polytechnic; Saskatoon; On-site; CAD 45,000 - 60,000; Full time

Job summary

An educational institution is seeking an Administrative Support professional for the Business Innovation and Entrepreneurship Centre. This role includes providing essential administrative support to the Director, managing event logistics, and maintaining financial tracking for operations. Ideal candidates have excellent organizational and communication skills, along with a keen attention to detail.

Qualifications

• Proven experience in administrative assistance or a similar role.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities efficiently.

Responsibilities

• Provide support to the Director and maintain effective operations.
• Organize and coordinate meetings and events.
• Monitor and track financial operations of the Centre.

Skills

Administrative support

Communication skills

Event coordination

Financial tracking

Client relations

Job description

The Business Innovation and Entrepreneurship Centre will be a hub for innovation, practical training, and professional consultancy. It acts as a catalyst for economic growth, fostering innovation and supporting a wide range of entrepreneurs and businesses. The Business Innovation and Entrepreneurship Centre provides mentorship, networking opportunities, access to funding, and business development programs.

Administrative Support to the Director, Business Innovation and Entrepreneurship Centre

• Provide administrative support to the Director in the Business Innovation and Entrepreneurship Centre.
• Maintain and ensure an efficient and effective level of support services is essential to the delivery of these programs.
• Gather, compile, and maintain up-to-date files of relevant information and documents to meet the Director and stakeholder requirements.
• Assist with reporting on workshops, applied research, and other ad hoc reporting needs as requested.
• Assist with project logistics and timelines as directed by the Director.
• Assist with composition, production, and processing of correspondence sent out on behalf of the Director.

Administrative Support to the Business Innovation and Entrepreneurship Centre Operations

• Assist with preparing and delivering materials as needed for clients.
• Track and record client’s information when visiting or participating in a project or training session at the Centre.
• Maintain a comprehensive electronic filing system.
• Inventory of office supplies and placing orders as needed.
• Reception (in-person, telephone, email) for internal and external stakeholders.
• Develop general and specialized knowledge in the Centre’s programs and services and apply that knowledge independently.

Communication

• Monitor the Business Innovation and Entrepreneurship Centre generic email and respond to and/or triage as appropriate, using sound judgement and knowledge of the Business Innovation and Entrepreneurship Centre operations.
• Assist with the compilation and distribution of communication products such as newsletters, surveys and online posts aimed at clients.
• Assist with the creation of slide decks for presentations.

Event Organization and Meeting Logistics

• Arrange and coordinate meetings for the Director.
• Assist with planning webinars, workshops, and in-person events relating to the Business Innovation and Entrepreneurship Centre.
• Schedule appointments, arrange meetings, draft agendas, accurately record, transcribe, and distribute minutes.
• Effectively advertise events to appropriate audiences through digital and other formats.
• Arrange catering, room rentals, AV, registration, etc. for events as needed.

Financial Tracking

• Monitor and track the Business Innovation and Entrepreneurship Centre operations accounts in conjunction with finance and the Faculty of Business and Management.
• Monitor expense submissions.
• Flag items of concern to the Director, using sound knowledge and judgement.
• Assist in monthly or quarterly reporting on activities taking place within the Centre.

Responsible for a diverse range of job functions related to the delivery of any programs and/or services offered through the Business Innovation and Entrepreneurship Centre.