Office Assistant

Black & McDonald; Ottawa; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading service provider in Ottawa is seeking an administrative professional to manage front desk operations and provide essential support. Responsibilities include managing office organization, performing administrative tasks such as email correspondence, and overseeing office supplies. Ideal candidates will have strong multitasking abilities, proficiency in Microsoft Office, and a high school diploma or equivalent. This role offers an opportunity to contribute to a vibrant office environment.

Qualifications

• Proven experience as back-office assistant, office assistant, or relevant administrative role.
• Aptitude to learn new software and systems.

Responsibilities

• Manage front desk operations as the first point of contact.
• Keep office clean and organized.
• Perform administrative tasks including answering phone calls and emails.
• Provide ad-hoc support to staff members.
• Oversee and order office supplies.
• Maintain filing system and inventories.

Skills

Proficiency in Microsoft Office

Good written and verbal skills

Strong time-management skills

Multitasking ability

Education

High school diploma or equivalent

Job description

Duties:

• Manage the front desk operations, by acting as the first point of contact for guests, employees, candidates, and vendors.
• Keep the office clean and organized throughout, conference rooms, stock and storage rooms and communal areas.
• The performing of administrative tasks, including answering and directing phone calls, email correspondence, faxing, filing, meeting minutes, mailings and deliveries.
• Provide ad-hoc support to office and other staff members and departments as needed, including organizing team events be it onsite or offsite.
• Oversee and order office supplies, anticipating requirements, stocking supply stations, and making sure equipment is in working order.
• Maintain filing system, contact database, employee list, and inventories.

Requirements and Skills:

• Proven back-office assistant, office assistant, virtual assistantor in another relevant administrative role experience.
• Proficiency in Microsoft Office and aptitude to learn new software and systems.
• Good written and verbal skills.
• Strong time-management skills and multitasking ability.
• High school diploma or equivalent.