Office Administrator - United Way Work Experience Opportunities Grant (WEOG) 2026-2027

Ywca Bc; Vancouver; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Stipend

Job summary

YWCA BC in Vancouver is offering a funded Work Experience Placement – Admin Hub under the United Way WEOG 2026-2027. The role provides a stipend, not a wage, and welcomes applicants who may face barriers to employment.

You will serve as front-line receptionist, support program administration, coordinate meetings and events, manage data entry and records, assist with communications, and ensure accurate information across teams.

Qualifications

• Front-line reception where/when required, providing a welcoming environment.
• Responds to participant inquiries in person, phone and email; refers relevant inquiries to applicable YWCA programs.
• Provides departmental administrative support to on-site and off-site programs under the direction and supervision of the Administrative Manager.
• Coordinates room bookings, meetings and special events (in-person, virtual, hybrid) for the Employment and Community Programs department.
• Accurate data entry of trackers, reconciliations, inventories and purchase requests following supervisor guidance.
• Sets up and troubleshoots technology for meetings and events, with IT support as needed.
• Completes participant follow-up communications to confirm appointments and program status.
• Works with teams across the organization to keep public program information accurate and up to date.
• Contributes to other related administrative duties and projects.

Responsibilities

• Serve as front-line receptionist.
• Respond to participant inquiries in person, by phone and email.
• Provide admin support to on-site and off-site programs.
• Coordinate room bookings, meetings and events.
• Data entry of trackers, reconciliations and purchases.
• Set up technology for meetings and events.

Skills

Reception

Data entry

Customer service

Communication

Time management

Tech setup

Microsoft Office

Zoom

Tools

Microsoft 365 Suite

SharePoint

MS Teams

Excel

PowerPoint

Zoom

Eventbrite

Learning management systems

Job description

Office Administrator - United Way Work Experience Opportunities Grant (WEOG) 2026-2027

Details

Status

Total grant hours:200

Location

YWCA Program Centre 535 Hornby Street, Vancouver BC; secondary offices in Vancouver asrequired

Posting Period

September 28, 2026 - October 12, 2026

Job Description

About This Funded Opportunity:

Please note that the Work Experience Placement will receive a stipend. This is not a wage or salary. This position is funded by the United Way Work Experience Opportunities Grant and is open to individuals who receive or are eligible for BCEA/PWD (or federal equivalent foron-reserve) and/or face barriers to employment.United Way BC Work Experience Grant is funded by the Government of Canada and the Province of British Columbia.

Workexperiencecategory:Administration, clerical, and bookkeeping

Related job title:Office Administrator

Total grant hours:200

Location:YWCA Program Centre 535 Hornby Street, Vancouver BC; secondary offices in Vancouver asrequired

Work Experience Placement – Admin Hub, Description of Duties

Servesas front-line reception where/whenrequired,providing a welcoming environment for both participants and the public.

Respondstoparticipantinquiriesthroughin person,phoneand emailinteractions; refers relevantenquiriestoapplicableYWCA programs,WorkBCofficesand community resources.

Providesdepartmental administrative support to on-site and off-site programs under the directionand supervision of the Administrative Manager.

Coordinatesroom bookings,meetingsandspecial events(in-person, virtual, hybrid) for the Employment and Community Programs department.

Accurate data entry of trackers,reconciliation,inventoriesand purchase requests, following the guidancethe supervisor andofallorganizational policies.

Set up and troubleshoot technology (virtual conferencing, smartboard, computer systems) for meetings and events, working collaboratively with YWCA’s IT personnel whenadditionalsupport is required.

Completes participant followupcommunicationto confirm appointments, program acceptance, employment status and collect testimonials.

Workwithteams across the organization ensuring publicprogram informationremainsaccurateand up to date.

Contributes to other related administrative duties andprojects as assigned.

Applies a range of entry to mid-level administrative and technical skills.

Provides customerservices skills with a diverse range of individuals.

Provides clear information and instructions through email, phone, and in-person communication; builds on business communication competencies.

Organizational and time management skills to effectively manage competing priorities, resources, timelines, and due dates.

Proficiencies using computers and variousplatformsincludingMicrosoft Suite (Outlook,SharePoint,MSTeams,Word, Excel,PowerPointand MS Forms),Zoom,Eventbrite, learning managementsystems, and other digital platforms.

Attention to detail andaccuracy.

Flexible and adaptable,shifting tochanging priorities and responsibilities.

Interpersonalskillsthroughcollaborative working relationships in a team environment, applyingprofessionalcommunications andboundaries;briningasolution’sfocused perspective.

Discretion,confidentialityand data security.

Exposure to a workenvironment with a strong commitment to adherencetointernal and external policies,proceduresand guidelines.

Working within an organization strongly committed to theirmission and values, and promoting equity,diversityand inclusion, includingadvancingourcommitmentsto Truth and Reconciliation and strategic priorities.

Working within an organization thatthat appliesaparticipant centred approachto all interactions,engages incontinuous professional development,and appliessexualand gender-based violence (SGBV) and Gender-based Analysis Plus (GBA+) lens interactions and activities.

A valid clear criminal record check (including working with vulnerable populations) isrequired.

We’re committed to increasing representation and equity across our organization. We strongly encourage applications from women, Black, Indigenous, People of Colour, 2SLGBTQIA+ individuals, people with disabilities and others from marginalized communities. We’re also focused on creating leadership opportunities for Indigenous, Black, and gender-diverse individuals.

Accessibility is a priority for us.

We respectfully acknowledge that our main office and many of our programs are located on the traditional, ancestral and unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish) and səlilwətaɬ (Tsleil-Waututh) Nations, and that our work across British Columbia spans the territories of more than 200 First Nations. We also acknowledge the First Nations, Metis and Inuit peoples who live in our communities.

YWCA BC is committed to truth and reconciliation. This includes understanding the truth and impact of our shared colonial history, making positive changes within our organization and taking actions that advance safety, justice and equity for Indigenous peoples.