Office Administrator/Receptionist

Onsite Engineering; Salmon Arm; On-site; CAD 30,000 - 60,000; Full time

Job summary

A consulting engineering firm based in Salmon Arm is seeking an Office Administrator/Receptionist to assist their engineering team. Responsibilities include invoicing, maintaining filing systems, and supporting bookkeeping tasks. The ideal candidate should possess an Administrative Assistant Certificate and have strong organizational skills. This full-time position offers a competitive hourly wage ranging from $18-$30 based on experience, along with flexible working arrangements and a comprehensive benefits package.

Benefits

Flexible working arrangements

Competitive salary

Full benefit package

Career advancement opportunities

Relocation assistance

Qualifications

• Administrative Assistant Certificate or equivalent knowledge and experience required.
• Accounting or bookkeeping experience an asset.
• Experience with Microsoft Office products required.

Responsibilities

• Assist engineers and geoscientists with invoicing and purchasing.
• Maintain effective filing systems.
• Support accounts receivable and payable data entry.

Skills

Flexibility

Organizational Skills

Attention to Detail

Communication Skills

Multi-tasking

Positive Attitude

Education

Administrative Assistant Certificate or equivalent

Accounting or bookkeeping experience

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Company Overview:

Onsite Engineering is a mid‑sized consulting engineering and geoscience company with multiple offices across BC. We are a diverse company that provides high quality engineering and geoscience services to government and industry. We understand that, as professionals in the engineering field, the work we do helps build the communities where we live, work, and play for generations and we are proud to play our part. We have purposely built our company to allow our senior professionals to do what they do best – top notch technical work.

Position Overview:

The successful Office Administrator/Receptionist will be based in our Salmon Arm Office and report to the Business Manager. The position will assist engineers and geoscientists at Onsite Engineering by completing invoicing, purchasing, shipping, maintaining effective filing systems, fleet maintenance, data entry into our project management system (BQE Core), travel bookings and working with and assisting the team of administrators in other offices. This position will include general office duties such as office reception, and overseeing the mail, and deposits.

Major Job Functions:

• Professional and courteous communication
• Answer, screen, and transfer phone calls.
• Support the bookkeeping team:
  • Accounts Receivable & Payable Data Entry
  • Accounts Receivable Invoice processing
  • Accounts Payable Invoice processing (receiving, verifying, coding and entering invoices)
• Support with purchasing, logistics and bookings.
• Support with time keeping, invoice creation and collections.
• Support system administration and fleet management (scheduling maintenance, tracking usage)
• Maintain effective filing systems already in place.
• Work with and support the team of administrators in other offices.
• Provide general administrative support to employees as needed
• General office duties and upkeep.
• Other related duties as assigned.

Specific Skills and Knowledge:

• Flexibility, Organizational and Time Management Skills
• Excellent Attention to Detail, Work Accuracy/Numeracy
• Strong Communication and Interpersonal Skills
• Exceptional multi-tasking skills.
• Motivated and Dynamic Self-Starter
• Strong Planning and Organizational Skills, with the ability to work under pressure to meet tight deadlines.
• A committed and positive attitude focused on building positive rapport with clients.

Education and Experience:

• Administrative Assistant Certificate or equivalent knowledge and experience
• Accounting or bookkeeping experience an asset
• Experience with Microsoft Office software products such as Excel, Word, Outlook
• Valid BC driver’s license

Salary:

$18-$30 per hour based on experience, full-time permanent position

Benefits Summary:

• Flexible working arrangements.
• Competitive salary.
• Great career advancement opportunities.
• A full benefit package including extended health, vision, and dental coverage, and GRSP matching.
• Interesting and diverse project work.
• Relocation assistance.
• Continuous support for growth through both internal and external professional development opportunities.