Office Administrator (Part Time)

Sidara; Vancouver; On-site; CAD 60,000 - 80,000; Part time

Job summary

A leading engineering consultancy in Vancouver is seeking a Part-Time Office Administrator to facilitate daily operations. You will ensure a welcoming environment and support teams through various administrative tasks. Ideal candidates have 2-4 years of administrative experience, strong communication skills, and familiarity with MS Office. This role offers compensation between $25 and $27 per hour and includes comprehensive benefits.

Benefits

Medical, disability, and life insurance

Continuing education benefits

Paid time off

Retirement savings plan with company matching

Qualifications

• 2–4 years of experience in an administrative role.
• Knowledge of office supplies and hygiene standards.
• Experience coordinating communications and events.

Responsibilities

• Greet guests and answer phone calls.
• Provide general administrative support.
• Plan and coordinate office events.
• Maintain supply and hygiene standards.
• Support managers and employees with overflow work.

Skills

Excellent verbal and written communication skills

Technical proficiency with Microsoft Office Suite

Knowledge of AEC services sector

Familiarity with project-management tools

Education

University degree or college diploma in Administration or Business Communications

Tools

Deltek Vision

Newforma

Bluebeam Revu

Job description

WHERE PASSION PURPOSE ALIGN

We are the curious. Problem solvers. Driven to unlock the potential in every five countries. Are 1,100 engineers, designers and consultants collaborating to elevate the human experience, create more resilient communities and protect the health of the planet. We transform the built environment by creating dynamic solutions, living systems that are smart, resilient and connected.

At Introba this is why we show up every day – to use our curiosity for good, to inspire change and to empower changemakers.

Introba provides world‑class building engineering, design, analytics and consulting services at all scales, specializing in net‑zero first thinking. Through the cultivation of thought leadership we deliver sustainable and forward‑thinking solutions to the most complex design challenges facing the world’s leading clients and partners.

Job Summary

Behind every great engineering company there is a team of exceptional administrative professionals who create and maintain effective admin systems to support the business. This role is a vital component in connecting multiple offices, departments and teams to create a collaborative and cohesive environment.

Our Vancouver office is looking to hire a Part‑Time Office Administrator for the working hours of 9:00 a.m. – 2:00 p.m. (Monday–Thursday).

The Office Administrator is responsible for the efficient day‑to‑day operations of our consulting office while creating an engaging and welcoming atmosphere for employees and visitors. This role supports managers and employees through a variety of tasks related to organization, communication, events, equipment and processes. It also requires a proactive and responsive approach.

Responsibilities & Qualifications

Creates a welcoming environment by greeting guests, answering phone calls, directing visitors and taking messages for employees.

Provides general administrative support such as expenses, access, printing, couriers and calendars.

Builds an engaging office environment through planning and coordinating communications, internal social events, gatherings and activities.

Controls internal and external supplies and resources such as furniture and food.

Maintains a safe environment and high hygiene standards in common work areas such as the reception, kitchen, storage and meeting areas.

Coordinates with other administrative staff and service teams to support overflow work.

Some knowledge of the Architecture, Engineering and Construction (AEC) services sector.

Familiarity with organizational and project‑management tools and best practices.

Technical proficiency with Microsoft Office Suite and Bluebeam Revu.

Qualifications and Experience

• 2–4 years of experience in an administrative role
• University degree, college diploma in Administration, Business Communications or a related field (preferred)
• Excellent verbal and written communication skills
• Working knowledge of Deltek Vision and Newforma would be an asset

Additional Information

I ntroba is committed to pay equity. As part of that commitment we have provided the base compensation range of $25 – $27 hourly for this position and local market. We recognize that each candidate brings a unique set of skills, experience, education and competencies to the table that will be reflected in our is proud to offer exciting career development opportunities.

Introba offers a comprehensive total rewards package. Our benefits may include medical coverage.

Benefits

• Medical, disability, and life insurance coverage
• Continuing education benefits, paid time off, employee assistance program, retirement savings plan with company matching contributions
• Benefits vary by location and may only be available in US or Canada

We encourage all candidates to explore our total rewards offering.

Introba is an equal‑opportunity employer and we prohibit discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. The company and its employees are required to comply with all local health authority, legal or lawful client requirements.