Office Administrator III

Medium; Whitehorse; On-site; CAD 80,000 - 100,000; Full time

Job summary

An environmental consulting firm in Whitehorse is seeking a full-time Office Administrator III. You will provide vital support to project teams and ensure administrative efficiency. The ideal candidate should have over 5 years of project administration experience and a Bachelor's degree in a relevant background. The position offers a competitive hourly wage ranging from $30 to $36.

Qualifications

• 5+ years of project administration experience.

Responsibilities

• Provide administrative support to Operations and Project Managers.
• Coordinate project activities to ensure progress on schedule and budget.
• Maintain effective relationships with third parties, vendors, and sub-contractors.

Skills

Microsoft Office Suite

Excellent written and oral communication

Education

Bachelor's degree in a relevant background

Job description

Ensero Solutions is an environmental consulting and remediation business with specific expertise in environmental assessments, active/passive water treatment, microbiological testing, and turnkey remediation services for the mining industry and broader industrial sectors. At Ensero, we get the opportunity to make a positive impact on the environment and people’s lives. We’re building a culture where people can grow their careers and are challenged to solve our client’s toughest environmental problems.

Office Administrator III

Whitehorse, YT – Full-Time Permanent

NOC: 13110

Hours: 40 per week

Wage Range: 26.51-41.00 (Median Wage: 31.80)

About the Role

Reporting to the Senior Operations Manager, the Project Administrator provides support to the Operations, Project Managers, and the office. Responsible for completing a variety of tasks including coordination, administrative, financial and logistical support.

Key Responsibilities

• Respond to email and telephone queries and direct clients to the appropriate individual as required.
• Various administrative duties as requested and/or required including filing and scanning.
• Maintaining cleanliness of the office and kitchen/breakout areas.
• Manage keycards, keys and parking passes for the office employees (requests and cancellations).
• Assist Project Managers in coordinating the activities of project teams to ensure projects progress on schedule and within budget and with the desired quality.
• Providing administrative support to project teams and various departments within the office.
• Assists the Project Manager with proposal preparation and costing.
• Document formatting and editing of project documents and proposals in accordance with company style guide.
• Obtain quotes from vendors/subcontractors and support project cost estimates.
• Arrange project-related activities including developing and tracking schedules, logistics, materials shipments, and sub-contractors.
• Maintain effective relationships with third parties, vendors and sub-contractors.
• Enter vendor invoices, receipts, expense claims, and sales invoices into accounting software.
• All other related duties as required.

Required Skills and Experience

• A Bachelor's degree in a relevant background.
• 5+ years of project administration experience;
• Computer skills including Microsoft Office Suite;
• Excellent written and oral communication.

$30 - $36 an hour

Ensero has offices in Colorado (Denver, Canon City, and Fort Collins) and Canada (Saskatoon, Vancouver and Whitehorse) and is well established as an innovative leader in environmental management, water treatment, remediation technologies, and facility operations. We believe in giving you the opportunity to learn and to help make an impact on the sustainability of the environment.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.