Office Administrator - Fixed Term

Vialto Partners; London; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading business support firm in Ontario is seeking an Administrative Support professional for a full-time contract position. Responsibilities include managing mail distribution, maintaining supplies, and assisting with various administrative tasks. Candidates should possess a high school diploma and 1-3 years of relevant experience. This role is 100% on-site and offers an hourly rate of CAD $20-$25.50.

Qualifications

• 1-3 years of related experience in a similar role or business support service center.
• Ability to follow processes safely and accurately.
• Experience working with printers.

Responsibilities

• Coordinate daily incoming and outgoing mail and packages.
• Monitor and replenish office and kitchen supplies.
• Assist with administrative tasks as required.

Skills

Excellent customer service skills

Strong organizational skills

Problem solving skills

Education

High school diploma

Post-secondary education

Tools

Google Suite

Printers

Job description

Overview

We are seeking a candidate who will work with the Business Center Support team to support the day-to-day administrative business activities of Vialto Partners.

Responsibilities

• Pick-up, sorting and distribution of daily incoming mail
• Pick-up, sorting and coordination of daily outgoing mail / courier packages
• Printing, photocopying and scanning of documents and updating data management systems
• Courier preparation - waybill creation, tracking of packages, contacting vendor to resolve issues related to shipment delays
• Monitor and replenish office supplies
• Stocking basic kitchen supplies
• Assist with other administrative tasks or project based work, as required

Qualifications

Education and Professional Certification

• High school diploma required. A post-secondary education is an asset

Work Experience

• 1-3 years of related experience in a similar role, business support service center, printing services industry within a fast-paced, high-volume environment during peak periods
• Experience working with printers
• Ability to follow processes and procedures safely and accurately
• Experience with Google suite of products is an asset

General Attributes

• A positive, proactive “can do” attitude and excellent customer service, interpersonal and communication skills
• Strong work ethic, discretion in handling confidential information and ability to prioritize and adapt to changing demands and deadlines
• Must have strong organizational skills, meticulous follow-up and follow-through, good judgment and high attention to detail
• Confidence in ability to work in an ever changing work environment

Communication / Interpersonal Skills

• Clearly communicates efficiently and professionally
• Excellent discretion when dealing with sensitive information
• Ability to negotiate and influence effectively

Customer / Client Service

• Provides services according to predetermined requirements and quality standards.
• Escalates problems to team lead or manager if unable to resolve
• Ability to take initiative and very client service oriented

Problem Solving / Judgment / Decision Making

• Excellent judgment and strong problem solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility
• This position follows straightforward guidelines and established practices, major issues are deferred to the team lead or manager to resolve

Additional Information

Please note this is a 3-6 month full-time contract opportunity, starting from Jan 2026 (with the possibility of extension).

This role is 100% on-site at the assigned Vialto Partners office.

Hourly rate range for this position is CAD $20-$25.50.

We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.