Office Administrator (1 year - Temporary Position)

Belimo; Dorval; On-site; CAD 60,000 - 80,000; Part time

Job summary

A leading manufacturer in HVAC systems is seeking an Office Administrator in Dorval, Quebec. The role entails general administration, customer service support, and requires bilingual proficiency in English and French. Candidates should have a minimum of one year of relevant experience and proficiency in Microsoft Office Suite. The position offers competitive pay ranging from $20 to $25 per hour.

Qualifications

• Minimum one year reception and clerical experience in a fast-paced environment.
• Ability to interpret complex business documents including customer purchase orders.
• Must be comfortable using personal computer, fax machine, and other business equipment.

Responsibilities

• Greet incoming visitors/phone callers and direct them appropriately.
• Organize incoming mail for distribution and file original documents.
• Support purchasing office supplies and scheduling off-site visits.

Skills

Bilingual English and French

Interpersonal skills

Organization and time management

Proactive attitude

Education

High School Diploma

Tools

Microsoft Suite (Outlook, Word, Excel)

Job description

Overview

Belimo is the global market leader in the development, production, and marketing of field devices for the energy-efficient control of heating, ventilation and air conditioning systems. Damper actuators, control valves, sensors, meters, and gas monitors make up the company's core business. Founded in 1975, Belimo employs approximately 2,000 people in over 80 countries and is listed on the Swiss Exchange (SIX) since 1995.

Job Summary

The office administrator is responsible for general administration and the order fulfilment process.

Company's Mission and Values

The objectives of this position are fully integrated to the objectives of the Company’s Mission and Values. It is the responsibility of all employees to perform their duties in accordance with Company Policy.

Reporting Structure

The Office Administrator reports to the General Manager. This position bears full responsibility for all agreed upon goals and objectives.

Job Responsibilities

• Responsible for greeting incoming visitors/phone callers and directing them to the proper Belimo employee.
• Organizing incoming mail for distribution and filing of original documents
• Support with purchasing office supplies and commodities
• Support Service Manager with scheduling off site visits, answer general customer questions and requests.
• Support Office Manager with customer services related activities, including customer account setup in SAP and CRM.
• Support Office Manager with customer service invoicing and generating quotes when required.
• Support Office Manager with service customer collections related to outstanding invoices.
• Assist Office Manager with CC reconciliations.
• Other duties as required.

Requirements

• High School Diploma.
• Bilingual English and French speaking and writing required
• Minimum one year reception and clerical experience in a fast paced environment.
• Use of personal computer, fax machine, and other supporting business equipment is a must.
• High comfort level on use of the Microsoft Suite of products (Outlook, Word, and Excel).
• Requires organization and time managements skills
• Must have excellent interpersonal skills and maintain a proactive and positive attitude.
• A background in supporting manufacturing processes a plus.
• Ability to interpret complex business documents including customer purchase orders.
• Ability to professionally communicate with customers both verbally and in writing.

The base pay for this position ranges from $20 - $25 hourly. Belimo is committed to paying all employees in a fair, equitable and transparent manner. Compensation is based on several factors including geographic location and may vary depending on job-related knowledge, skills, education and experience. Belimo is proud to be an equal opportunity employer. #WeAreBelimo

This position is not eligible for visa sponsorship such as H1B, TN, E-3, STEM OPT.