Office Administrator

Native Communications Society of the NWT; Yellowknife; On-site; CAD 45,000 - 55,000; Full time

Job summary

A local nonprofit organization in Yellowknife is seeking a full-time Office Administrator to manage office operations and provide bookkeeping services. The ideal candidate will have experience with QuickBooks Online, strong organizational skills, and a reliable, self-starting attitude. Responsibilities include processing invoices, maintaining records, and assisting with HR management. This role is an excellent opportunity for individuals wishing to grow in a supportive environment.

Qualifications

• Motivated self-starter with capacity to work unsupervised.
• Ability to adapt to varying workloads and follow direction.
• Willingness to learn new programs and applications.

Responsibilities

• Manage and coordinate office operations.
• Assist with human resources management including benefits and recruitment.
• Verification and posting of invoices and reconciliations in QBO.

Skills

Multi-tasking

Organizational skills

Attention to detail

Excellent admin skills

Education

Experience with QuickBooks Online

Knowledge of GAAP

Tools

Microsoft Office

QuickBooks Online

Job description

Description

NCS is currently searching for a full time Office Administrator to join our incredible team in Yellowknife, Northwest Territories. The ideal candidate would have experience with QuickBooks online, be able to multi task, have previous experience working with and managing projects, experience with non-profit organizations, and have a desire to learn and progress.

The Office Administrator is responsible for providing administrative assistance and bookkeeping services to the organization, such as processing invoices, updating records and creating financial transactions and reports. As the go-to resource within the company, you are able to adapt in a fast-paced, flexible environment. Working with other team members, you will ensure that all financial transactions are recorded accurately and in a timely manner. As an important team member, you are responsible for creating and maintaining internal and external relationships.

Reporting to the Director of Finance, you are responsible for the accurate and timely entry of financial transactions into accounting journals and spreadsheets, tracking projects, and reconciling accounts using QuickBooks Online. To be successful as an Office Administrator, you have the ability to multi-task, good organizational skills, working knowledge of accounting software and the ability to work unsupervised. You are able to follow direction and adapt to the Company.

You take the initiative and update files and spreadsheets, produce invoices and reports, and lead by example. You have immaculate attention to detail and are comfortable working without supervision. You understand GAAP rules and follow company policies for storing and securing files. You take a keen interest in the work of others and provide excellent admin skills. You collaborate with the Director of Finance and other team Members for the creation of budgets, proposals and reports.

Responsibilities

• Manage & Coordinate office operations
• Manage & maintain purchase & inventory control systems
• Assist with human resources management : benefits, recruitment, orientation & training
• Assist with reporting requirements for accreditation, licensing and funding bodies
• Update reporting spreadsheets as required
• Verification and posting of invoices and reconciliations in QBO
• Assist with bi-weekly Payroll preparation
• Errands such as collection of post, bank deposits, etc.
• Other duties as assigned

Qualifications

• Motivated, self-starter
• Dependable / reliable
• Very good knowledge of Microsoft Office
• Accounting knowledge and experience in QBO
• Knowledge of GAAP
• Willingness to learn new programs and / or applications
• Valid driver’s license and clean driver’s abstract
• Criminal record check
• Willingness to train and / or upgrade training