Office Administrator

Brooklin United Church; Whitby; On-site; CAD 16,000 - 19,000; Part time

Job summary

A community-focused church is seeking a part-time office administrator responsible for administrative tasks, community engagement, and operational leadership. Ideal candidates will have experience in public-facing roles, a solid background in administration, and skills in Microsoft Office and WordPress. This role offers 20 hours per week, with a starting wage between $16K to $19K annually, along with benefits and pension.

Benefits

Benefits and pension

Qualifications

• Experience in a public or customer-facing role.
• Experience in an administrative role.
• Experience with Microsoft Office for document creation and data entry.
• Working knowledge of WordPress.
• Demonstrated experience updating social media accounts and websites.
• Familiarity with Christian church community context is an asset.
• Experience in a role with multiple demands and deadlines.

Responsibilities

• Provide leadership to the church office.
• Support staff by handling reception and coordinating administrative help.
• Work closely with the minister and internal staff.
• Prepare bulletins and newsletters.
• Coordinate bookings and manage small cash transactions.
• Prepare annual reports and compile summaries.

Skills

Public or customer-facing experience

Administrative experience

Microsoft Office (Word, Excel, PowerPoint)

Working knowledge of WordPress

Social media and website updating

Familiarity with Christian church context

Ability to manage multiple demands

Job description

Overview

You have a talent for all things administrative, and you’re looking for part-time work in a place where you can belong. We’re Brooklin United Church, and we’re looking for an office administrator to join our staff. If our church sounds like a fit for you, read on!

We are a joyful, inclusive, and evolving church. We worship in a magnificent building that exemplifies our community – a foundation laid more than 150 years ago, and now teeming with living faith. You’ll act as a hub, connecting church staff, volunteers, churchgoers, community groups and facility rentals. Your work and presence will bring order and harmony to an environment that’s often complex and fast-paced.

Responsibilities

• Provide leadership to the church office and act as a hub, connecting church staff, volunteers, churchgoers, community groups and facility rentals.
• Support staff by handling reception and coordinating any administrative help they need.
• Work closely with the minister and internal staff to aid our weekly program and act as a public-facing representative engaging with the community.
• Prepare bulletins, worship projection content, and quarterly newsletters.
• Coordinate church and room bookings, purchase supplies, handle small cash transactions, and oversee online content for Facebook and the website.
• Prepare the annual congregational and United Church statistical reports, gathering input from staff and committees to compile a year-end summary of events, committees and finances.
• Contribute to other administrative tasks as needed to support the life of the church.

The Right Fit

• Resilient – you handle demands and conflict with grace.
• Helpful – you relish supporting others and pitch in beyond your job description.
• Social – you enjoy engaging with people and building relationships.
• Focused – you stay on task in a busy environment.

Position Details

This is a part-time permanent role, 20 hours per week, from 9am to 1pm, Monday to Friday from September to June, and six hours per week during July and August. Our church is growing, so hours may increase in the future. Starting wage is expected to be between $16K to $19K annually with benefits and pension, commensurate with experience.

If you’d like to serve with us, we’d love to hear from you!

Qualifications

• Experience in a public or customer-facing role
• Experience in an administrative role
• Experience with Microsoft Office for document creation and data entry (Word, Excel, PowerPoint)
• Working knowledge of WordPress
• Demonstrated experience updating social media accounts and websites (asset)
• Familiarity with Christian church community context (United Church an asset)
• Experience in a role with multiple demands and deadlines

How to Apply

Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results. We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us with the “Help” button in the application. We will review applications as they are received, with priority given to those who complete the full assessment. We look forward to hearing from you.