office administrator

Government of Canada - Central; Vaughan; On-site; CAD 45,000 - 60,000; Full time

Job summary

A governmental organization in Vaughan is seeking an administrative professional to review new procedures, delegate tasks, and coordinate office support. Candidates should have a secondary school graduation certificate, 1-2 years of experience, and be proficient in MS Office. The role is on-site and demands excellent communication skills, attention to detail, and the ability to work under pressure with tight deadlines. This position offers a fast-paced work environment and a significant workload.

Qualifications

• 1 year to less than 2 years of experience required.
• Must possess efficient interpersonal skills and excellent communication.
• Ability to work under pressure with tight deadlines.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure deadlines are met.
• Administer policies related to government access to information and privacy legislation.
• Coordinate office services such as maintenance and supplies.
• Assist in preparation of operating budget and maintain inventory.
• Assemble data and prepare reports and correspondence.
• Perform data entry.
• Oversee and coordinate office administrative procedures.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Time management

Team player

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Plan and control budget and expenditures

Experience and specialization Computer and technology knowledge

• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Time management
• Team player