office administrator

Government of Canada - Western; Town of Hinton; On-site; CAD 40,000 - 60,000; Full time

Job summary

A government entity in Hinton, Alberta is seeking a candidate to oversee administrative procedures and support staff. Applicants should have a secondary school diploma and 1-2 years of experience. Key responsibilities include evaluating procedures, preparing budgets, and ensuring efficient office operations. Strong interpersonal and communication skills are essential for this role.

Qualifications

• 1 year to less than 2 years of experience required.
• Attention to detail is needed for meeting deadlines.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure deadlines are met.
• Carry out administrative activities of establishment.
• Administer policies and procedures for information requests.
• Co-ordinate and plan for office services.
• Assist in preparing operating budget.
• Assemble data and prepare reports.
• Oversee office administrative procedures.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Electronic mail

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures

Experience and specialization Computer and technology knowledge

• Electronic mail
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability