Office Administrator

Dillon Consulting Limited; Ottawa; On-site; CAD 57,858 - 68,000; Full time

Benefits offered by this job

Employee share purchase plan

Generous retirement savings plan

Comprehensive health benefits

Wellness subsidy

Job summary

Dillon Consulting Limited is seeking an Office Administrator to ensure effective operations at the Ottawa office. This full-time role involves maintaining the office environment, supporting the Office Manager, and managing office logistics. Candidates should have 3-5 years of experience in administration, strong interpersonal skills, and proficiency in Microsoft Word and Excel. The position offers a competitive salary of $57,858 – $68,000 and a range of benefits including health plans and learning opportunities.

Qualifications

• A minimum of three to five years of administration-related experience.
• Professional verbal and written communication skills.
• Ability to work independently and as part of a team.
• Understanding of basic accounting principles.

Responsibilities

• Maintain the smooth day-to-day flow of the local office.
• Support the Office Manager in developing the annual Office Business Plan.
• Monitor operating budgets and manage expenses.
• Assist in organizing monthly staff meetings.

Skills

Interpersonal skills

Time-management

Microsoft Word proficiency

Microsoft Excel proficiency

Attention to detail

Education

Certificate or diploma in administration-related field

Job description

Are you a dynamic leader with a knack for fostering an effective office culture? Do you excel in both administrative operations and relationship-building, whether with internal project teams or external stakeholders? We’re seeking a proactive problem‑solver who can seamlessly manage office logistics and provide essential support to our project and marketing teams, while elevating the overall experience for our staff and clients.

Opportunity

Position: Office Administrator
Location: Ottawa office
Full‑time, in‑office; five days per week

Responsibilities

• Maintain the smooth day‑to‑day flow of the local office, ensuring a productive, welcoming, and well‑maintained environment for the team
• Participate in both the Office Managers and Office Administrators national groups, and liaise with local stakeholders and ownership groups
• Work collaboratively with local and national groups to promote office culture activities, events and charitable initiatives
• Support the Office Manager in the development and execution of the annual Office Business Plan, applying strategic thinking to address future office needs and engaging stakeholders
• Monitor operating budgets and capital purchases, and actively manage expenses to align with company priorities
• Support internal business initiatives and projects
• Participate in the local Health and Safety committee and support the implementation of office‑wide safety initiatives
• Coordinate completion of action items for other committees as necessary
• Assist in organizing monthly staff meetings and provide backup support for meeting facilitation as needed
• Coordinate with third‑party service providers and property management
• Deliver new employee orientation and training related to Dillon procedures and systems
• Assist in organizing work‑related functions and community engagement events
• Greet visitors, coordinate mail and couriers, and manage the entry system for staff
• Complete office services such as filing and archiving
• Manage the flow and approval of accounts payable invoices and expense claims for staff
• Oversee office equipment and supplies, including furniture, copiers, and general office supplies
• Format a range of documents in Microsoft Word, edit and proofread for spelling, grammar, and consistency, and conduct overall quality reviews
• Produce documents, including photocopying, scanning, binding, and compiling PDFs
• Embrace a "no job is too big or too small" mindset; complete other administrative duties as required to run the office effectively

Qualifications

• A minimum of three (3) to five (5) years of administration‑related experience
• A certificate or diploma in an administration‑related field of study is considered an asset
• Strong interpersonal skills and a positive "can‑do" attitude with an enthusiastic, problem‑solving presence in the office
• Strong time‑management skills, able to prioritize work effectively to meet tight deadlines and changing workload demands
• Ability to work independently and as part of a team
• Professional verbal and written communication skills
• Ability to present information and updates clearly in small‑group settings or team meetings
• Proficiency in Microsoft Word and Excel
• Excellent attention to detail and a high regard for accuracy, delivering high‑quality outputs
• Understanding of basic accounting principles, terms and financial functions
• Experience in customer service and/or a professional services consulting firm is considered an asset

Compensation

$57,858 – $68,000

Benefits

• Employee share purchase plan – Dillon is 100% employee owned and share ownership is open to all employees
• Competitive compensation package
• Comprehensive health benefits
• Generous retirement savings plan
• Student loan repayment assistance with matching employer contributions
• Flexible work hours and hybrid working options
• Learning and development opportunities, including coaching, mentoring and internal knowledge‑sharing programs
• Employee and Family Assistance Program – online resources and tools for well‑being
• Goodlife Fitness corporate membership with reduced annual fees
• Wellness subsidy for health and wellness activities such as gym memberships, home fitness equipment, yoga classes and dance classes

Health & Safety

Prospective employees are expected to fully align with Dillon’s commitment to Health & Safety, actively participating in our Health & Safety processes, platform and ongoing identification and reporting of hazards.

Employment Equity, Diversity & Inclusion

Dillon is committed to employment equity and an inclusive, diverse workplace where opportunities are based on skills and abilities. If you require accommodation during the interview process, please let us know.