Office Administrator

VELUX; Oakville; On-site; CAD 40,000 - 50,000; Full time

Job summary

A reputable home solutions company in Oakville is seeking a Receptionist to greet visitors and manage administrative tasks. Responsibilities include scheduling appointments, processing payments, and supporting property management. Ideal candidates will have strong communication skills and experience in an office setting. Full-time contract position with the potential for extension.

Qualifications

• 2 years of experience in an office setting is an asset.
• Excellent oral and written communication skills.
• Good time-management and task prioritization abilities.

Responsibilities

• Greet visitors and process in-person credit card payments.
• Manage and schedule various appointments.
• Assist with property management and repairs.

Skills

Excellent communication skills

Time-management

Detail-oriented

Microsoft Office

Experience in an office setting

Job description

Our Company

For more than 80 years, the VELUX Group has created better living environments for people around the world; making the most of daylight and fresh air through the roof. Our product program includes skylights, sun tunnels, roof windows, sun screening products, as well as smart home solutions. These products help to ensure a healthy and sustainable indoor climate, for work and learning, for play and pleasure.

As the VELUX Group is growing, so too are our operations at VELUX Canada. We are a strong value based company where passion, commitment, thoroughness and mutual respect are among the core values and teamwork and professionalism is essential to the way we work.

About the Job:

The position greets and acts as the first point of contact for visitors and employees when they enter the VELUX Canada office. This position also supports purchasing and property tasks and other various duties and projects.

This position reports to the Operations Manager.

Responsibilities:

• Greet visitors and process in – person credit card payments.
• Administrative duties – manage and schedule various appointments, mail and cheque processing, order office supplies, manage hotel arrangements.
• Assist with property management; arrange for contractors for property – repairs, maintenance, etc.
• Office maintenance and support – oversee the functionality of office equipment, manage dishwasher, and ensure office areas are stocked and well-maintained etc.
• Manage promotional supplies.
• Update reports, support with disputing dealer fines.
• Miscellaneous tasks as needed.
• Special projects as required.

Qualifications:

• Excellent communication skills, both oral and written.
• 2 Years of experience in an office setting is an asset.
• Computer skills (Microsoft Office, Email, Microsoft Teams/Zoom etc.).
• Good time-management and task prioritization abilities.
• Detail oriented.
• Project a positive and professional image.
• Overall good work, attendance and safety record.
• Ability to perform the essential functions assigned to the position.

Job Type: Full-Time Contract (4 months with the possibility of an extension)

Normal Schedule: Monday to Friday, 8:00am to 4:30pm with 1 hour for lunch

This is an on-site position which requires coming to the office five times a week.

VELUX Canada Inc. welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank you for your interest in this position. We will only reply to those candidates that are chosen for an interview.

Find out more about VELUX Canada at velux.ca