Office Administrator

Allnorth; Nanaimo; On-site; CAD 60,000 - 80,000; Part time

Job summary

A multi-disciplinary engineering firm in Nanaimo is seeking an Office Administrator to handle various administrative tasks including reception duties, document management, and invoicing. Ideal candidates have 2-5 years of experience, are detail-oriented, and possess strong communication skills. The flexible part-time role consists of approximately 24 hours a week and supports a collaborative work environment.

Benefits

Flexible work schedule

Comprehensive benefits

Employee Assistance Program

Professional development opportunities

Paid volunteer day

Monthly lunch & learn sessions

Qualifications

• 2 to 5 years of general office administration experience or equivalent.
• Ability to handle confidential information professionally.
• Work towards a flexible schedule to support different site personnel.

Responsibilities

• Manage reception and greeting of visitors.
• Process routine documents including mail and couriers.
• Handle accounts payable invoicing.
• Administer security systems and manage kitchen.
• Support general office duties as needed.

Skills

Excellent communication

Customer service skills

Organizational skills

Attention to detail

Team player

Education

Business or Administration diploma

Tools

Microsoft Office Suite

Job description

Office Administrator

Nanaimo, BC

About Allnorth

Allnorth is a multi-disciplinary engineering, project delivery, and construction services company. We provide smart and practical project solutions to clients in the metals and minerals, energy and renewables, fiber and chemicals, and infrastructure sectors. With offices across Canada, and into the US and Mexico, we continue to grow!

Our team is our most valuable asset, and a triple bottom line (TBL) philosophy is at the heart of our business. It takes a talented, motivated and empowered team to delight our clients, driving profitability for all parties. When it comes to guiding principles, safety is part of our DNA, we are committed to building and nurturing Indigenous relationships, we support our communities, and we recognize the importance of environmental stewardship.

BIG ENOUGH TO KNOW HOW, SMALL ENOUGH TO KNOW YOU

Our Ideal Candidate

Allnorth is currently looking for an excellent communicator to join our Nanaimo team as our new Office Administrator. Your new role will be responsible for a broad range of administrative tasks such as greeting visitors, answering phones, managing office supplies, coordination of office events, travel coordination, electronic filing, tracking data for expenses, and vehicle logs. This is a part‑time role with about 24hrs a week.

A Day in the Life

• Reception of people for the Nanaimo team
• You will process routine documents, incoming and outgoing mail, courier, and other correspondence.
• You will be involved in equipment and fleet management,
• Document management and filing
• Accounts Payable invoicing
• Administer security system
• Manage kitchen and organize office
• General office duties as directed by the Leadership Team

What You'll Bring to the Team

• You have or are working towards a Business or Administration diploma (preferred, but not required)
• 2 to 5 years of general office administration experience, or an equivalent combination of education and experience.
• You are a team player and enjoy working in a fast paced environment that focuses on collaboration, encouragement, inclusion, and possess customer service skills to delight our Clients.
• You are talented at managing expectations and your own time, while being personable, helpful, and willing to lean into the culture Allnorth has established.
• You are a highly organized individual and pay attention to detail while demonstrating an ability to handle confidential information professionally and discreetly.
• You aspire to join a company that is focused on social and environmental stewardship, and you’re interested in working in a position that has growth and career building opportunities.
• You possess a strong working knowledge of Microsoft Office Suite, including Word, Teams, and Excel
• Previous experience in an engineering consulting environment, would be considered an asset.
• Flexible work schedule, as you will be supporting personnel working on sites that often work 12 hours/day, 365 days/year.

Whats in it for You?

We believe that a happy and fulfilled team leads to exceptional results, which is why we offer a range of perks designed to support your well‑being, career growth and community engagement.

• Work schedule and location are flexible, allowing for better work‑life balance
• Comprehensive benefits package includes extended health and dental coverage, and RRSP matching
• Employee Assistance Program for team members and their families
• A culture of respect and inclusivity fosters long term relationships and a team atmosphere
• Professional development and growth opportunities (e.g. New and Young Worker Mentorship program)
• Team Member Referral Program
• A paid "volunteer Day" away from work to support the community
• Monthly "lunch & Learn" sessions
• Opportunities to bond with other team members, have fun and make a difference through involvement in social and safety committees, as well as fundraising and community support initiatives (e.g. Movember, Pi Day, Food Banks, Women's Shelters, Ronald McDonald House, Earth Day clean ups, etc.)

WE TAKE CARE OF YOU SO YOU CAN TAKE CARE OF OUR CLIENTS

in joining us you'll face rewarding, career‑developing challenges that enable you to contribute to our clients' successes, and despite how much we grow, you'll never be just a number, but rather a vital member of the Allnorth Team.

Engage with us at Allnorth and be empowered to enrich people's lives, including your own.

Allnorth is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, colour, national origin, gender identity, sexual orientation, age, status as a protected veteran, status as a qualified individual with disability, or any other legally protected status. All applicants must be able to show proof of eligibility to work in Canada.