Office Administrator

Ecl; Edmonton; On-site; CAD 45,000 - 60,000; Full time

Job summary

A well-established architecture firm in Edmonton is seeking an Office Administrator to support its principals and manage day-to-day office operations. Ideal candidates will have advanced Microsoft Office skills, be detail-oriented, and possess a proactive attitude. The role includes document management and social media support. Offered benefits include three weeks vacation, summer Fridays off, and opportunities for growth.

Benefits

Friday afternoons off during the summer

RRSP matching or Health Spending Account option

Three weeks vacation to start

Welcoming, team-oriented environment

Opportunity to learn and grow

Qualifications

• Advanced proficiency in Microsoft Office Suite and Adobe/InDesign.
• Strong writing, formatting and editing skills.
• Computer-savvy and eager to learn new tools.

Responsibilities

• Provide administrative support to the firm’s principals and project teams.
• Manage front office duties and greet visitors.
• Prepare and format client-facing documents.

Skills

Office Manager Experience

Microsoft Office

Data Entry

Microsoft Outlook

Microsoft Word

QuickBooks

Administrative Experience

Microsoft Excel

Education

Post‑secondary education in administration, marketing or communication

Job description

Job Description

OFFICE ADMINISTRATOR

Type : In-Office Permanent Role South Edmonton

Our client a mid‑sized and well‑established architecture firm is seeking a dynamic Office Administrator to join their collaborative and creative team. This is a fantastic opportunity for an energetic and detail‑oriented professional who enjoys variety, takes initiative and thrives in a supportive, fast‑paced environment.

The Opportunity

In this multifaceted position you’ll be the key administrative support for three principals while ensuring the smooth day‑to‑day operations of the office. While you’ll handle some front‑end reception duties and phone calls the role goes far beyond that. You’ll be involved in document production, proposal formatting, social‑media support and contributing to a positive office culture.

Key Responsibilities

• Provide administrative support to the firm’s principals and project teams
• Manage front office duties including greeting visitors and answering calls
• Prepare, format and edit proposals, presentations and other client‑facing documents (non‑template based)
• Utilize advanced skills in Excel, Word, PowerPoint and Outlook to create and manage reports and communications
• Use Adobe and InDesign for professional document layout and design support
• Assist with marketing initiatives including updating social media and supporting branding activities
• Contribute to office culture and social initiatives, helping coordinate internal events and activities
• Maintain organized systems for digital and physical files

Qualifications

• Advanced proficiency in Microsoft Office Suite and experience using Adobe / InDesign
• Strong writing, formatting and editing skills
• Computer‑savvy, resourceful and eager to learn new tools and processes
• Some marketing or creative experience, comfortable supporting social media content and brand consistency
• Possesses a friendly, outgoing personality and enjoys being part of a collaborative professional team
• Demonstrates excellent attention to detail and a proactive, can‑do attitude
• Post‑secondary education or training in administration, marketing or communication is considered an asset

Whats in it for You

• Friday afternoons off during the summer
• RRSP matching or Health Spending Account option
• Three weeks vacation to start (based on experience)
• A welcoming, team‑oriented environment where initiative and creativity are valued
• The opportunity to learn and grow within a reputable architecture firm

Apply Today

Click Apply to submit your resume and let’s start the conversation!

About Us

Executrade is one of Western Canada’s most comprehensive full‑service recruitment firms with over 50 years of expertise in connecting talented professionals with leading organizations.

We are proud to apply principles of diversity, equity and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration and respect.

In accordance with Canadian immigration laws priority will be given to Canadian citizens and permanent residents.

Required Experience

Unclear Seniority

Key Skills

• Office Manager Experience
• Microsoft Office
• Data Entry
• Microsoft Outlook
• Microsoft Word
• QuickBooks
• Office Experience
• Microsoft Excel
• Filing
• Administrative Experience
• Microsoft Outlook Calendar
• Bookkeeping

Employment Type: Full-Time

Experience: years

Vacancy: 1