OFFICE ADMINISTRATOR

Troy Life & Fire Safety Ltd.; Eastern Ontario; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading fire and safety solutions provider in Kingston, Ontario is seeking an enthusiastic Office Administrator. The ideal candidate will have strong interpersonal skills and the ability to prioritize tasks in a fast-paced environment. Responsibilities include assisting with administrative tasks, data management, and maintaining customer satisfaction. The company offers an excellent compensation package including a leased vehicle and comprehensive benefits.

Benefits

Company leased vehicle

Comprehensive benefits program

Paid sick time

Qualifications

• Post-Secondary Education in Business Administration or related field, or 3 years' working experience.
• Experience in inventory control and invoicing processes.
• Strong organizational skills are required.

Responsibilities

• Assist with administrative tasks associated with the day-to-day operation of the branch.
• Serve as back-up to Service Coordinator.
• Complete data management processes; filing and uploading documentation into ERP system.
• Assist with preparing reports and quotes.
• Process all documents with accuracy and efficiency.

Skills

Interpersonal skills

Organizational skills

Ability to multi-task

Proficient in Microsoft Office

Experience in ERP Systems

Education

Post-Secondary Education in Business Administration

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Location: Kingston, Ontario
Type: In the Office

Troy Life & Fire Safety Ltd. is one of the largest suppliers of Fire Alarm, Fire Suppression, Security, Nurse call and Communications Systems in Canada. As an Edwards Authorized National Partner, Troy is proudly Canadian. We are an employee owned company with over 1300 people in 28 locations coast to coast. An entrepreneurial company with a legacy of success, we pride ourselves on having a team of industry leading talent and an exciting plan for the future. Troy is a 2025 winner of the Canada's Best Managed Companies program.

Our Kingston, ON branch is looking for an enthusiastic Office Administrator to join our team! The ideal candidate will be someone with exceptional interpersonal skills, proven ability to prioritize tasks in a fast-paced environment, and committed to providing the best support possible to ongoing objectives of the company.

Responsibilities

• Assist with administrative tasks associated with the day-to-day operation of the branch
• Serve as back-up to Service Coordinator
• Complete data management processes; filing and uploading documentation into ERP system
• Assisting with preparing reports and quotes
• Assist with administrative tasks associated with inventory and purchasing
• Strive to maintain the highest level of customer satisfaction
• Process all documents with accuracy and efficiency
• Field requests/inquiries from internal and external customers
• Other administrative tasks as required

Qualifications

• Post-Secondary Education in Business Administration or related field; or 3 years' working experience.
• Ability to multi-task and be a versatile team member.
• Proficient in Microsoft Office Programs (PowerPoint, Word, Excel and Outlook)
• Experience in ERP Systems and advanced computer ability an asset.
• Industry experience in Fire and Life Safety an asset.
• Strong organizational skills are required.
• Experience in inventory control and invoicing processes.
• We are looking for someone with positive interpersonal skills and an ability to work well in a team environment, as well as independently.
• Thank you to all applicants who have taken the time to apply for this role. Please note, only the successful candidates will be contacted for the next steps of our application process.

Troy Life & Fire Safety Ltd. offers an excellent compensation package, including a company leased vehicle and a comprehensive benefits program including paid sick time. Discover a company committed to ensuring an environment that fosters employee and corporate growth while providing financial success to both.

Accommodation for applicants with disabilities is available, upon request, throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act, 2005.