Office Administrator

Rectangle Design Inc.; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A design-build firm in Calgary is seeking an organized and professional Office Administrator to support project coordination and communication. You will manage scheduling, procurement, and office organization. The ideal candidate has 5+ years in office administration within the construction or design industry and excellent communication skills. This role requires Calgary residency. Please apply with your resume and salary expectations.

Qualifications

• Minimum 5 years of professional office administration experience, preferably in construction or design.
• Must reside in Calgary.
• Proficient with Microsoft Office / Google Suite.

Responsibilities

• Coordinate project scheduling and follow-ups with trades and suppliers.
• Manage procurement and purchase orders.
• Handle incoming calls professionally and with warmth.
• Assist with subtrade coordination and document control.
• Support project managers with administrative needs.

Skills

Professional office administration experience

Excellent communication skills

Strong organizational skills

Proficiency with QuickBooks

Proficiency with Microsoft Office / Google Suite

Job description

We’re Hiring : Office Administrator

Rectangle Design Inc. is a fast-moving, design-build firm specializing in residential real estate development projects. Since 2005, we’ve completed more than 200 custom homes, townhouses, and major renovations. We think fast, move fast, and build fast — and we’re looking for someone who can keep pace and bring structure to our growing team.

We’re looking for a highly organized, professional, and confident Office Administrator who is great on the phone, has strong communication skills, and brings serious attention to detail. This is an in-office position for someone currently living in Calgary.

We are not considering relocation or remote applicants.

The Role

You’ll work closely with our Operations team to keep projects and processes running smoothly. Your role is about supporting the people who build — through exceptional organization, scheduling, and follow-through.

Key Responsibilities

• Coordinate project scheduling, calendar updates, and follow-ups with trades and suppliers
• Manage procurement and purchase orders, ensuring accuracy and tracking delivery timelines
• Handle incoming calls with professionalism, clarity, and warmth — you’ll often be the first point of contact
• Assist with subtrade coordination, document control, and RFQ tracking
• Support project managers with daily administrative needs
• Keep the office organized and help build efficient systems and workflows

What You Bring

• Minimum 5 years of professional office administration experience (construction, design, or related industry preferred)
• Excellent phone and communication skills — professional, clear, and confident
• Strong organizational skills and a proactive, resourceful mindset
• Experience with purchase orders, scheduling, and basic project coordination
• Proficiency with QuickBooks, Microsoft Office / Google Suite, and fast typing skills
• Must currently reside in Calgary. Applicants outside of Calgary will not be considered.

Details

• Location : #100, 1604 10 Avenue S.W., Calgary
• Hours : Monday to Friday, 9 : 00 AM – 5 : 00 PM
• Start : As soon as possible
• Compensation : Please include wage expectations with your application.

How to Apply

We will only be reviewing applications submitted by email.

Send your resume and cover letter to [e-mail]

Include salary expectation

Subject line : Office Administrator Application

If you’re detail-oriented, love keeping projects organized, and can make a phone call sound like a handshake — we want to hear from you.