Office Administrative Assistant

Eva Lee & Associates Recruitment; Toronto; On-site; CAD 40,000 - 50,000; Full time

Job summary

A recruitment firm in Toronto is looking for a highly organized Administrative Assistant to provide comprehensive administrative and clerical support. The ideal candidate should possess strong organizational skills, a high school diploma or equivalent, and 1-3 years of experience in an office setting. Responsibilities include managing office operations, preparing documents, and assisting with onboarding and team support. This is a full-time, in-office position with opportunities for professional growth.

Qualifications

• 1-3 years of administrative or office support experience.
• Ability to manage multiple priorities effectively.
• Experience in a professional services or consulting environment is preferred.

Responsibilities

• Manage daily office operations including phone calls and visitor greetings.
• Coordinate appointments and arrange travel.
• Prepare and proofread documents and reports.
• Maintain filing systems for proper document organization.
• Serve as a point of contact for clients and internal team members.

Skills

Organizational skills

Communication skills

Time-management

Attention to detail

Proficiency in Microsoft Office Suite

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

CRM platforms

Document management systems

Job description

Eva Lee & Associates is seeking a highly organized, detail-oriented Administrative Assistant to provide comprehensive administrative and clerical support to ensure smooth daily operations. The ideal candidate is proactive, professional, and able to manage multiple priorities while maintaining a high level of accuracy and confidentiality.

Administrative & Office Support

• Manage daily office operations, including answering phones, greeting visitors, and handling incoming/outgoing correspondence.
• Maintain calendars, schedule meetings, coordinate appointments, and arrange travel as needed.
• Prepare, format, and proofread documents, reports, presentations, and other materials.
• Maintain physical and digital filing systems; ensure proper organization and retrieval of documents.
• Order office supplies and manage office inventory.

Client & Team Support

• Serve as a professional point of contact for clients, vendors, and internal team members.
• Assist with onboarding procedures for new team members, including setting up workstations and organizing orientation materials.
• Coordinate internal communications and support team members with administrative tasks as required.
• Enter, update, and maintain accurate data in company systems and databases.
• Assist in preparing reports, spreadsheets, and summaries for management review.
• Handle confidential information with discretion and professionalism.

Required

• High school diploma or equivalent; associate or bachelor's degree preferred.
• 1-3 years of administrative or office support experience.

Preferred

• Experience in a professional services or consulting environment.
• Knowledge of office management tools, CRM platforms, or document management systems.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office software.
• Ability to multitask and work independently in a fast-paced environment.

Work Environment & Schedule

• Full-time position (Monday-Friday)
• In-office role unless otherwise discussed
• May occasionally require additional hours during peak periods