office administrative assistant

Nile Academy; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

An educational institution in Toronto seeks a qualified individual for an on-site position emphasizing coordination of HR activities, recruitment strategies, and daily operations management. Candidates should hold a bachelor's degree and have 1-2 years of experience, along with skills in effective communication and multitasking.

Qualifications

• 1 year to less than 2 years of relevant experience.
• Experience with Automatic data processing (ADP).
• First Aid Certificate required.

Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Plan, develop, and implement recruitment strategies.
• Oversee payroll administration.

Skills

Excellent oral communication

Time management

Flexibility

Ability to multitask

Attention to detail

Education

Bachelor's degree

Tools

Google Docs

MS Excel

MS Word

MS PowerPoint

Quick Books

Job description

Overview

Languages

English

Education

• Bachelor's degree

Experience

1 year to less than 2 years

Work location

On site. Work must be completed at the physical location. There is no option to work remotely.

Asset languages

• Turkish

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Plan and control budget and expenditures
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Supervision

5-10 people

Credentials

• First Aid Certificate

Experience and specialization

• Automatic data processing (ADP)
• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• MS Project
• MS Office
• Quick Books
• Google Drive
• Electronic mail

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
• Accounting
• Payroll services

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Flexibility
• Team player
• Time management
• Accountability
• Dependability
• Quick learner