office administrative assistant

Elegant Marketing; Surrey; On-site; CAD 35,000 - 45,000; Full time

Job summary

A marketing company in Surrey is seeking an Administrative Assistant to manage office tasks, coordinate events, and provide customer service. Responsibilities include organizing meetings, training staff, and maintaining filing systems. Candidates should have strong organizational skills, attention to detail, and proficiency in MS Office. This is a permanent role requiring a minimum of 35 hours per week.

Qualifications

• Experience: 1 to less than 7 months.
• Strong attention to detail required.
• Ability to manage people (1 to 2).

Responsibilities

• Arrange and co-ordinate seminars and conferences.
• Open and distribute mail and materials.
• Train other workers on office tasks.
• Record and prepare minutes of meetings.

Skills

Organizational skills

Customer service

Attention to detail

Time management

Team player

Ability to work independently

Education

No degree, certificate or diploma

Tools

MS Excel

MS Word

Job description

Overview

Education: No degree, certificate or diploma

Experience: 1 to less than 7 months

Tasks

• Arrange and co‑ordinate seminars, conferences, etc.
• Open and distribute mail and other materials
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database

Supervision

1 to 2 people

Computer & Technology Knowledge

• MS Excel
• MS Word

Work Conditions & Physical Capabilities

• Ability to work independently
• Fast‑paced environment
• Attention to detail

Personal Suitability

• Team player
• Client focus
• Time management
• Quick learner

Additional Information

Work Term: Permanent

Work Language: English

Hours: 35 hours per week