office administrative assistant

Government of Canada; Mississauga; On-site; CAD 40,000 - 50,000; Full time

Job summary

A government agency in Mississauga is seeking an organized individual to manage and coordinate seminars and daily operations. The ideal candidate should have a secondary school graduation certificate and experience in a fast-paced environment. Responsibilities include arranging events, supervising staff, and providing customer service. This position is onsite with no remote work options.

Qualifications

• 1 year to less than 2 years of experience is required.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team.
• Direct and control daily operations.
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Supervise and train other workers.
• Prepare reports and manage contracts.
• Provide customer service and support.

Skills

Ability to multitask

Judgement

Organized

Team player

Attention to detail

Time management

Client focus

Adaptability

Reliability

Quick learner

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Quick learner