office administrative assistant

Macho Movers Inc; Guelph; On-site; CAD 35,000 - 50,000; Full time

Job summary

A relocation company in Guelph, Ontario, is seeking an operations coordinator to manage daily operations, provide customer service, and maintain digital databases. The ideal candidate has a high school diploma and strong communication skills, along with proficiency in various software, including MS Office. Benefits include a health care plan and free parking.

Benefits

Dental plan

Health care plan

Vision care benefits

Free parking available

Learning/training paid by employer

Parking available

Responsibilities

• Coordinate the flow of information within the team.
• Direct and control daily operations.
• Plan and organize daily operations.
• Provide customer service.
• Maintain and manage digital database.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Client focus

Attention to detail

Reliability

Time management

Ability to work independently

Education

Secondary (high) school graduation certificate

Tools

Google Docs

MS Excel

MS PowerPoint

MS Windows

MS Word

Quick Books

Electronic mail

Electronic scheduler

Google Drive

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

1 year to less than 2 years

Work setting

Work must be completed at the physical location. There is no option to work remotely.

Work setting details

• Transportation, communication and utilities
• Transportation company

Responsibilities

• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Plan and organize daily operations
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Liaise with management, union officials and HR consultants
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Social Media
• MS Office
• Quick Books
• Google Drive
• Electronic mail

Additional information

• Bondable

Transportation/travel information

• Own transportation
• Own vehicle

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Benefits

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Financial benefits

• Gratuities

Other Benefits

• Free parking available
• Learning/training paid by employer
• Parking available